Administrative Assistant TEMPORARY

Rosendin Electric, Inc; United States; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

ESOP – Employee Stock Ownership

401k

Annual bonus program

PTO days and paid holidays

Medical, Dental, Vision Insurance

Term Life, AD&D Insurance

Disability Income Protection Insurance

Pre-tax Flexible Spending Plans

Charitable Giving Match with Rosendin

Job summary

Rosendin Electric, Inc. is seeking an Administrative Assistant to provide comprehensive administrative support to the division and departments.

The role involves acting as a liaison with internal teams, external contacts, vendors, and clients, and ensuring timely, professional service. You will manage communications, organize meetings, travel, and calendar schedules while maintaining accuracy in documentation and correspondence.

Qualifications

• Associate degree in Business Administration or related discipline; minimum 2 years’ experience in office administrative work
• Minimum 2 years’ experience in office administrative work
• Can be a combination of education, training, and relevant experience

Responsibilities

• Act as liaison between supervisor and others (departments, external contacts, vendors, clients, etc.) and provide prompt, professional service to all internal and external clients
• Prepares and distributes internal communications and serves as a central clearing position for general information
• Oversee and process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies
• Performs filing, typing, data input and other clerical support to all departments and personnel
• Answer inquiries and/or directs calls to appropriate staff, and takes messages as necessary
• Coordinate and initiate meetings and travel arrangements for the Department
• Arrange schedules for management staff; maintain supervisor's calendar and conference rooms
• Compose and/or edit/distribute letters, memos, reports and other departmental correspondence
• Provide support by photocopying, filing, and sending faxes as needed
• Pull files for dead storage as required

Skills

Attention to detail

Analytical skills

Oral and written communication

Team player

Vendor and client coordination

Education

Associate degree in Business Administration

Tools

Microsoft Office

Oracle

Job description

Why Rosendin?

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Committed. Innovative. Engaged. If you’re looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNEDcompany in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.

YOUR NEXT OPPORTUNITY

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

WHAT YOU’LL DO

Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

WHAT YOU BRING TO US

Associate degree in Business Administration or related discipline Minimum 2 years’ experience in office administrative work Can be a combination of education, training, and relevant experience

WHAT YOU’LL NEED TO BE SUCCESSFUL

Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL

0 %

WORKING CONDITIONS

General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

YOU Matter – Our Benefits

• ESOP – Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Established in 1919, Rosendin prides itself in building quality electrical and communications installations, and bringing value to our clients. We take great pride in building-up the people within our company and the communities where we work and live. We foster a culture of diversity, inclusion, and shared ownership, as the largest employee-owned company in our industry. Our customers lead some of the most complex construction projects in the nation and continually come to us for our expert knowledge, scalability, quality, and innovation. Most importantly, our customers turn to us for partnership – because they deserve a team as committed, connected and engaged as they are. Your success is our success.