Senior Grant Operations Manager

Center for European Policy Analysis; Washington, Northern (District of Columbia, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Generous paid vacation leave, sick, a,

personal leave and holidays

Job summary

The Center for European Policy Analysis (CEPA) is seeking an experienced Senior Program Officer, Grant Operations to oversee day-to-day grant operations, budgeting, and reporting across a cross-program portfolio in a fast-paced policy environment.

You will coordinate financial administration, prepare reports, manage dashboards, and develop SOPs to strengthen CEPA’s grant-management infrastructure, while collaborating with Finance, Programs, and Leadership.

Qualifications

• Five or more years of progressively responsible experience in grant operations.
• Experience managing active grants across programs, including preparing financial reports and invoices, monitoring budgets and expenditures, reviewing budget-to-actual results, tracking payments, and coordinating amendments and closeout.
• Advanced proficiency with Microsoft Excel and experience with Sage Intacct or comparable financial systems; experience with Salesforce or comparable grant, CRM, or project-management systems preferred.

Responsibilities

• Manage day-to-day operational and financial administration of a cross-program portfolio of active institutional grants and awards, reviewing award terms and maintaining workplans and calendars for milestones, deliverables, reporting, invoicing, and deadlines; record key documents and grant data in secure systems.
• Prepare, review and coordinate financial reports, invoices, payment requests, and supporting documentation using Sage Intacct and Bill.com; track payment schedules and outstanding payments to maintain grant budgets, spending trackers, and projections; manage internal review and follow-up with Finance and program teams.
• Coordinate grant activities, including kickoff meetings, implementation workplans, reporting calendars, budget trackers, payment schedules, through amendments, revisions, extensions, narrative reporting and closeout.
• Conduct regular grant portfolio reviews with program teams and Finance; communicate operational and financial status to leadership; coordinate follow-up on risks, outstanding actions, and upcoming deadlines.
• Develop dashboards, templates, standard operating procedures, guidance, and training materials that strengthen CEPA’s grant-management infrastructure and provide visibility into the grant portfolio.
• Support proposal and renewal coordination as needed, including reviewing funder requirements, maintaining internal timelines, compiling required materials, and coordinating budgets and approvals.
• Serve as a central operational liaison among program teams, Administrative Operations, Finance, Communications, External Affairs, and Executive Leadership, and support other cross-program grants and organizational initiatives as assigned.

Skills

Grant operations

Budget management

Financial reporting

Excel

Sage Intacct

Salesforce

Education

Bachelor’s degree in business administration, nonprofit management, public administration, international affairs, finance, accounting or a related field; advanced degree preferred

Tools

Sage Intacct

Bill.com

Salesforce

Job description

The Center for European Policy Analysis (CEPA) is seeking an experienced Senior Program Officer, Grant Operations to oversee day-to-day grant operations, budgeting, and reporting across a cross-program portfolio in a fast-paced policy environment.

You will coordinate financial administration, prepare reports, manage dashboards, and develop SOPs to strengthen CEPA’s grant-management infrastructure, while collaborating with Finance, Programs, and Leadership.