Senior Grant Administrator

Brigham and Women's Hospital; Somerville (MA); Hybrid; USD 86,000 - 116,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a Grant and Contract Administrator to oversee all phases of research grant administration for an assigned portfolio.

You will guide proposal submissions, help with budgets, interpret sponsor requirements, and ensure compliance with institutional guidelines. This role supports complex awards, trains new staff, and aims to achieve institutional signing authority.

Qualifications

• Bachelor's degree in a related field required; experience in lieu of degree accepted.
• 3–5 years of research administration experience.
• Proficient with spreadsheets, databases, and accounting software.
• Strong communication, problem-solving, and interpersonal skills.

Responsibilities

• Process and prepare research grant proposals, awards, and transactions; maintain grant/contract records in compliance with guidelines.
• Prepare budgets, justifications, and materials for financial reporting.
• Identify and prevent projected overruns; identify cost-sharing opportunities; propose solutions to fiscal issues.
• Ensure proposal compliance with sponsor and organizational guidelines; verify sponsor requirements are met.
• Serve as department or team grant management expert; train and orient new staff.
• Support highest complexity work and contribute toward institutional signing authority.

Skills

Spreadsheet proficiency

Database knowledge

Accounting software

Verbal and written communication

Interpersonal skills

Problem solving

Organization and coordination

Data analysis

Education

Bachelor's Degree in related field

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Manages all phases of the research grant and contract administration, including grant related activities of an assigned portfolio of research departments. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. Is expected to achieve Institutional Signing Authority and will support the highest complexity work.

Does this position require Patient Care?

No

Essential Functions

• Processes and prepares research grant proposals, awards and transactions, maintaining grant/contract record in compliance with institutional and research sponsors.
• Prepares budgets, justifications, and materials for financial reporting.
• Identifies and prevents projected overruns, identifies cost sharing opportunities, proposes and implements creative solutions to potential fiscal issues.
• Ensures proposal compliance with sponsor and organizational guidelines; verify all sponsor requirements are met and documented in appropriate system.
• Serves as department or team grant management expert.
• Train and orient new staff.
• Supports highest complexity work and may achieve institutional signing authority.

Qualifications

Education

Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree?

Yes

Licenses and Credentials

Experience

research administration experience 3-5 years required

Knowledge, Skills and Abilities

• Proficient in spreadsheet, database, accounting and other computer applications.
• Excellent verbal and written communication, interpersonal and problem solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgements and resolve problems.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$85.800 - $115,720.80/Annual

Grade

7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.