Grants Administrator I Fully Remote

Brigham and Women's Hospital, Inc.; Boston (MA); Remote; USD 70,000 - 92,570; Full time

Benefits offered by this job

Hybrid work location

Job summary

Mass General Brigham is seeking a Financial Administrator to support research grant proposals, budgeting, and financial reporting. You will liaise with department administrators and principal investigators to ensure sponsor requirements are met and records are maintained accurately.

You will monitor expenditures, resolve accounting issues, and provide guidance on cost allowability while maintaining compliance with sponsor guidelines. This role is hybrid and located at 60 Fenwood Road in Boston.

Qualifications

• 1-2 years of research administration experience.
• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Ability to work with large financial data sets with accuracy.
• Knowledge of sponsor and organizational funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently and make good judgments.

Responsibilities

• Process and prepare research grant proposals, awards, and transactions, maintaining grant/contract records.
• Assist with budgets, justifications, and materials for financial reporting.
• Review proposals for sponsor compliance and organizational guidelines.
• Manage an assigned portfolio of research departments as primary Pre-Award/Post-Award resource.
• Monitor expenditures and ensure budgetary compliance; advise on cost allowability.

Skills

Spreadsheet proficiency

Databases

Accounting software

Communication skills

Problem solving

Organization

Data analysis

Budget guidelines

Negotiation

Independent work

Education

Associate's Degree in Financial Management

Associate's Degree in Related Field

Bachelor's Degree in Financial Management

Tools

Accounting software

Job description

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummaryWorks with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.Does this position require Patient Care?NoEssential FunctionsProcesses and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.Assists with budgets, justifications, and materials for financial reporting.Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.QualificationsEducation Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Research administration experience 1-2 years required Knowledge, Skills and Abilities - Proficient in spreadsheets, databases, accounting, and other computer applications. - Excellent verbal and written communication, interpersonal, and problem-solving skills. - Good organization and coordination skills. - Ability to work with large financial data sets with accuracy. - Good working knowledge of research agency, sponsor, and organization funding guidelines and policies. - Good negotiation skills. - Ability to work independently. - Ability to make good judgments and resolve problems.Additional Job Details (if applicable)Physical RequirementsStanding Occasionally (3-33%)Walking Occasionally (3-33%)Sitting Constantly (67-100%)Lifting Occasionally (3-33%) 20lbs - 35lbsCarrying Occasionally (3-33%) 20lbs - 35lbsPushing Rarely (Less than 2%)Pulling Rarely (Less than 2%)Climbing Rarely (Less than 2%)Balancing Occasionally (3-33%)Stooping Occasionally (3-33%)Kneeling Rarely (Less than 2%)Crouching Rarely (Less than 2%)Crawling Rarely (Less than 2%)Reaching Occasionally (3-33%)Gross Manipulation (Handling) Constantly (67-100%)Fine Manipulation (Fingering) Frequently (34-66%)Feeling Constantly (67-100%)Foot Use Rarely (Less than 2%)Vision - Far Constantly (67-100%)Vision - Near Constantly (67-100%)Talking Constantly (67-100%)Hearing Constantly (67-100%)Remote TypeHybridWork Location60 Fenwood RoadScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$34.00 - $92,570.40/AnnualGrade6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.