Senior Graduate Programs & Counseling Coordinator

University of Washington; Seattle (WA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

University of Washington is seeking a Counseling Services Coordinator on the Seattle campus. The role provides academic counseling to graduate students, oversees graduate admissions for multiple units, and ensures compliance with policies across the College of Arts & Sciences.

Responsibilities include advising on degree requirements, tracking progress, coordinating orientations, and supporting staff training and onboarding for graduate services teams. This position may offer a hybrid schedule.

Qualifications

• Bachelor's degree and at least three years of progressively responsible experience in graduate advising, student services, academic program administration, or a closely related field.
• Additional Qualifications demonstrate expertise in graduate education policies, processes, and student experience; ability to serve as a resource for colleagues.

Responsibilities

• Serve as a primary point of contact in-person for questions about program requirements, university policies, and academic processes.
• Help students understand degree requirements and how to track progress using MyGrad, degree audits, and departmental checklists.
• Advise students on complex academic situations and consult with faculty and GPCs on policy questions and non-routine circumstances.
• Assist students in navigating petitions, leaves, reinstatement, exam scheduling, and graduation applications.
• Coordinate admissions workflows, including application tracking, file preparation, and communication with applicants.
• Coordinate unit-wide recruitment and outreach activities and maintain admissions data using systems like MGP, Slate, BI Portal, and Excel.

Education

Bachelor's degree

Job description

University of Washington is seeking a Counseling Services Coordinator on the Seattle campus. The role provides academic counseling to graduate students, oversees graduate admissions for multiple units, and ensures compliance with policies across the College of Arts & Sciences.

Responsibilities include advising on degree requirements, tracking progress, coordinating orientations, and supporting staff training and onboarding for graduate services teams. This position may offer a hybrid schedule.