Senior General Affairs & Facilities Analyst

Glovis-America,-Inc.; Duluth (GA); On-site; USD 53,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Generous Matching

Paid Vacation

Job summary

GLOVIS America Inc. in the United States (Duluth, GA office) seeks a Senior General Affairs Analyst to independently manage General Affairs operations across multiple locations.

You will handle facility management, purchasing, invoicing, vehicle management, and business gift programs while coordinating with vendors and internal teams to ensure efficient, compliant service delivery. The role involves analyzing operational and financial data, identifying cost-saving opportunities, and guiding GA

Qualifications

• Strong knowledge of facility management, purchasing administration, invoice processing, vendor management, and administrative operations.
• Strong analytical and problem-solving skills with the ability to evaluate operational and financial information and recommend improvements.
• Ability to independently manage multiple priorities, projects, and stakeholder relationships across multiple locations.

Responsibilities

• Provide front desk and visitor support for the Atlanta office as needed, including greeting visitors and coordinating with internal teams to ensure a professional visitor experience.
• Manage purchasing and invoicing for assigned locations, including Atlanta Fairburn, and Michigan.
• Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
• Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
• Maintain records and support budget monitoring and reporting.
• Manage day-to-day facility and office operations for assigned locations.
• Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
• Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
• Support office moves, events, signage, and other facility projects.
• Ensure offices remain secure, stocked, organized, functional, and presentable.
• Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
• Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
• Track vehicle status and support acquisitions, transfers, replacements, and disposals
• Manage business gift requests, purchasing, inventory, distribution, and delivery.
• Coordinate with vendors and maintain gift inventory and records.
• Support executive, customer, partner, and corporate gift requirements.
• Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.
• Assist with planning and coordinating office events, employee activities, meetings, and special functions, including logistics, supplies, vendor coordination, and setup.
• Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.
• Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.
• Support department projects, office moves, facility initiatives, and other GA programs. Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.
• Strong knowledge of ERP systems, procurement systems, fleet management platforms, or vendor management programs.

Skills

Facility management

Purchasing administration

Invoice processing

Vendor management

Administrative operations

Education

Bachelor's Degree

Job description

GLOVIS America Inc. in the United States (Duluth, GA office) seeks a Senior General Affairs Analyst to independently manage General Affairs operations across multiple locations.

You will handle facility management, purchasing, invoicing, vehicle management, and business gift programs while coordinating with vendors and internal teams to ensure efficient, compliant service delivery. The role involves analyzing operational and financial data, identifying cost-saving opportunities, and guiding GA