Senior FMS Admin Assistant – Air Force Program Support

Astrion; Bath Township (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Astrion is seeking a Senior FMS Administrative Assistant to support the Air Force Division on the F-15 contract at Wright-Patterson AFB, Ohio. The role requires secret clearance, extensive executive support, and strong coordination across multiple agencies.

Responsibilities include managing correspondence, travel, meetings, and documentation for a large program office, with close collaboration with senior leadership and contractors. On-site, full-time position with travel as needed.

Qualifications

• Must be flexible in adapting to deadlines, changing schedules, competing priorities, and unpredictable events.
• Advanced knowledge in their field; capable of overseeing junior personnel and applying standards and practices.
• Five+ years executive administrative experience for a large program office (65+ personnel).
• Two+ years supporting ACAT I-equivalent programs; scheduling and travel coordination; proficient in JPAS and DTS.

Responsibilities

• Prepare and critique official correspondence; manage front-office travel, new employee processing, and administrative processes.
• Coordinate with base agencies to facilitate day-to-day operations for the F-15 Division.
• Organize meetings: agendas, briefings, minutes; support program reviews and conferences.
• Support program management, finance, contracting, configuration, engineering, and logistics activities.
• Manage travel: domestic and foreign, DTS, visas, permissions, and travel documentation.
• Maintain calendars, organize documents, and ensure secure handling of classified material.

Job description

Astrion is seeking a Senior FMS Administrative Assistant to support the Air Force Division on the F-15 contract at Wright-Patterson AFB, Ohio. The role requires secret clearance, extensive executive support, and strong coordination across multiple agencies.

Responsibilities include managing correspondence, travel, meetings, and documentation for a large program office, with close collaboration with senior leadership and contractors. On-site, full-time position with travel as needed.