Senior Fellowships & Endowment Coordinator

University of Texas at Austin; Austin (TX); On-site; USD 61,000 - 75,000; Full time

Job summary

The Senior Fellowships & Endowment Coordinator at the LBJ School of Public Affairs, University of Texas at Austin, serves as the lead administrator for donor-funded fellowships and endowment programs. The position manages the full lifecycle of student funding, from outreach and application through award processing, reconciliation, analysis, and reporting.

You will ensure endowment activity aligns with donor criteria and university requirements, supporting informed leadership decisions and

Qualifications

• Bachelor's degree and at least five years of related experience demonstrating progressively responsible work in higher education administration, fellowships, scholarships, student funding, endowments, financial administration, donor-funded programs, or a related area.
• Experience managing complex records, budgets, reconciliations, databases, reporting systems, and business processes.
• Experience interpreting and applying institutional policies, financial requirements, program criteria, or donor restrictions.
• Demonstrated analytical, organizational, project management, problem-solving, and customer-service skills.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency with Microsoft Excel and working proficiency with Word, PowerPoint, Outlook, and related administrative systems.

Responsibilities

• Serve as the primary point of contact for fellowship and scholarship programs. Manage application cycles, eligibility reviews, award recommendations, exceptions, and funding decisions.
• Develop annual and multi-year fellowship and scholarship strategies that advance enrollment, yield, student success, and stewardship goals. Track and analyze admissions, enrollment, award, expenditure, commitment, and utilization data to inform funding models, award recommendations, budget projections, and forecasts.
• Coordinate with students, donors, Donor Relations, Financial Aid, Texas One Stop, Tuition Billing, academic units, and external partners.
• Monitor endowment activity and ensure compliance with donor criteria and university requirements. Maintain endowment agreements, commitment records, appointment documentation, and related institutional records.

Skills

Analytical skills

Organizational skills

Project management

Customer service

Communication skills

Problem-solving

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Job description

Job Posting Title

Senior Fellowships & Endowment Coordinator

Hiring Department

Lyndon B Johnson School of Public Affairs

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

An organizational priority is to successfully make UT the world's highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT's mission and values, and leadership.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

About The LBJ School of Public Affairs

The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation's premier public policy schools. As Texas' top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.

Purpose

The Senior Fellowships and Endowment Coordinator serves as the lead administrator for the school's fellowship and scholarship programs and coordinates the financial stewardship, compliance, budgeting, reporting, and strategic use of endowment funds. The position manages the full lifecycle of student funding, from outreach and application administration through award processing, reconciliation, analysis, and reporting. This role also ensures endowment activity is consistent with donor criteria, university requirements and supports leadership decision-making.

Fellowship & Scholarship Program Administration

• Serve as the primary point of contact for fellowship and scholarship programs. Manage application cycles, eligibility reviews, award recommendations, exceptions, and funding decisions. Process and track fellowship and scholarship awards and acceptance agreements, modifications, tuition payments, stipend and internship awards through university systems. Maintain accurate program records and coordinate award administration with academic programs, centers, and university office.
• Develop annual and multi-year fellowship and scholarship strategies that advance enrollment, yield, student success, and stewardship goals. Track and analyze admissions, enrollment, award, expenditure, commitment, and utilization data to inform funding models, award recommendations, budget projections, and forecasts. Create dashboards, executive summaries, and reports, and reconcile funding activity across sources to improve resource allocation, reporting accuracy, and program effectiveness.
• Coordinate with students, donors, Donor Relations, Financial Aid, Texas One Stop, Tuition Billing, academic units, and external partners.

Endowment Compliance & Reporting

• Prepare and maintain endowment financial records, including activity worksheets, distribution budgets, projections, reconciliations, and reports. Monitor balances, commitments, expenditures, transfers, reserve accounts, pending designations, and fund utilization across faculty, scholarship, and programmatic endowments. Review transactions and supporting endowment documentation for accuracy and provide timely financial reporting to leadership and university partners.
• Monitor endowment activity for consistency with donor criteria, intent and university requirements. Collaborate with development/donor relations, academic units, and central university offices to resolve compliance questions and support stewardship obligations. Maintain endowment agreements, commitment records, appointment documentation, and related institutional records. Coordinate annual endowment and donor reporting and respond to requests for endowment information.
• Other duties as assigned.

Required Qualifications

• Bachelor's degree and at least five years of related experience demonstrating progressively responsible work in higher education administration, fellowships, scholarships, student funding, endowments, financial administration, donor-funded programs, or a related area.
• Experience managing complex records, budgets, reconciliations, databases, reporting systems, and business processes.
• Experience interpreting and applying institutional policies, financial requirements, program criteria, or donor restrictions.
• Demonstrated analytical, organizational, project management, problem-solving, and customer-service skills.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency with Microsoft Excel and working proficiency with Word, PowerPoint, Outlook, and related administrative systems.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree with 3 years of experience in a higher education environment administering graduate or undergraduate fellowship and scholarship programs.
• Experience with endowment administration, donor agreements, financial stewardship, compliance monitoring, and donor reporting.
• Experience with LASSO, student information systems, financial systems, scholarship platforms, reporting tools, or related technologies.
• Experience with budget planning, forecasting, enrollment or yield analysis, dashboards, and executive-level reporting.
• Experience collaborating with development, donor relations, financial aid, student accounts, academic units, and central business offices.

Salary Range

$68,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TR