Senior Fellowships & Endowment Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 61,000 - 75,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Fellowships & Endowment Coordinator to lead the school's fellowship and scholarship programs and manage endowment stewardship, budgeting, and reporting. You will oversee award cycles, donor-funded programs, and ensure compliance with university requirements.

Working in the Lyndon B Johnson School of Public Affairs, you will collaborate with students, donors, and academic units to optimize funding models and provide timely financial reporting

Qualifications

• Bachelor's degree and at least five years of related experience in higher education administration.
• Experience managing complex records, budgets, reconciliations, databases, and reporting systems.
• Experience interpreting policies, donor restrictions, and program criteria.

Responsibilities

• Fellowship and scholarship administration: manage cycles, eligibility, awards, and funding decisions; maintain records and cohort coordination.
• Develop fellowship strategies, analyze data, and produce dashboards and reports for funding models and allocations.
• Coordinate with students, donors, Donor Relations, Financial Aid, and academic units.
• Endowment compliance and reporting: monitor activity, prepare budgets, reconciliations, and leadership reports.

Skills

Analytical skills

Organizational skills

Project management

Customer service

Communication skills

Advanced Excel

Education

Bachelor's degree

Master's degree (preferred)

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Job description

Job Posting Title:

Senior Fellowships & Endowment Coordinator

Hiring Department:

Lyndon B Johnson School of Public Affairs

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

General Notes

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

An organizational priority is to successfully make UT the world's highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT's mission and values, and leadership.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

About The LBJ School of Public Affairs

The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation's premier public policy schools. As Texas' top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.

Purpose

The Senior Fellowships and Endowment Coordinator serves as the lead administrator for the school's fellowship and scholarship programs and coordinates the financial stewardship, compliance, budgeting, reporting, and strategic use of endowment funds. The position manages the full lifecycle of student funding, from outreach and application administration through award processing, reconciliation, analysis, and reporting. This role also ensures endowment activity is consistent with donor criteria, university requirements and supports leadership decision-making.

Fellowship & Scholarship Program Administration

• Serve as the primary point of contact for fellowship and scholarship programs. Manage application cycles, eligibility reviews, award recommendations, exceptions, and funding decisions. Process and track fellowship and scholarship awards and acceptance agreements, modifications, tuition payments, stipend and internship awards through university systems. Maintain accurate program records and coordinate award administration with academic programs, centers, and university office.

• Develop annual and multi-year fellowship and scholarship strategies that advance enrollment, yield, student success, and stewardship goals. Track and analyze admissions, enrollment, award, expenditure, commitment, and utilization data to inform funding models, award recommendations, budget projections, and forecasts. Create dashboards, executive summaries, and reports, and reconcile funding activity across sources to improve resource allocation, reporting accuracy, and program effectiveness.

• Coordinate with students, donors, Donor Relations, Financial Aid, Texas One Stop, Tuition Billing, academic units, and external partners.

Endowment Compliance & Reporting

• Prepare and maintain endowment financial records, including activity worksheets, distribution budgets, projections, reconciliations, and reports. Monitor balances, commitments, expenditures, transfers, reserve accounts, pending designations, and fund utilization across faculty, scholarship, and programmatic endowments. Review transactions and supporting endowment documentation for accuracy and provide timely financial reporting to leadership and university partners.

• Monitor endowment activity for consistency with donor criteria, intent and university requirements. Collaborate with development/donor relations, academic units, and central university offices to resolve compliance questions and support stewardship obligations. Maintain endowment agreements,commitmentrecords, appointment documentation, and related institutional records. Coordinate annual endowment and donor reporting and respond to requests for endowment information.

• Other duties as assigned.

Required Qualifications

• Bachelor's degree and at least five years of related experience demonstrating progressively responsible work in higher education administration, fellowships, scholarships, student funding, endowments, financial administration, donor-funded programs, or a related area.

• Experience managing complex records, budgets, reconciliations, databases, reporting systems, and business processes.

• Experience interpreting and applying institutional policies, financial requirements, program criteria, or donor restrictions.

• Demonstrated analytical, organizational, project management, problem-solving, and customer-service skills.

• Excellent written, verbal, and interpersonal communication skills.

• Advanced proficiency with Microsoft Excel and working proficiency with Word, PowerPoint, Outlook, and related administrative systems.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree with 3 years of experience in a higher education environment administering graduate or undergraduate fellowship and scholarship programs.

• Experience with endowment administration, donor agreements, financial stewardship, compliance monitoring, and donor reporting.

• Experience with LASSO, student information systems, financial systems, scholarship platforms, reporting tools, or related technologies.

• Experience with budget planning, forecasting, enrollment or yield analysis, dashboards, and executive-level reporting.

• Experience collaborating with development, donor relations, financial aid, student accounts, academic units, and central business offices.

Salary Range

$68,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. The following information:

• E-Verify Poster (English and Spanish) [PDF]

• Right to Work Poster (English) [PDF]

• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other related procedures. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.