Senior Facilities/Workplace Manager, Fleet Depots

Zoox; Foster City (CA); On-site; USD 129,000 - 155,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Stock Appreciation Rights

Job summary

Zoox is seeking a Senior Fleet Depot Workplace Manager in Foster City, California. This role involves managing day-to-day facilities operations across fleet depot locations, ensuring operational uptime, and coordinating service requests and maintenance.

The ideal candidate has over 8 years of experience in workplace or facilities management, along with strong vendor management skills. The compensation includes a base salary range of $129,000 - $155,000 and other benefits.

Qualifications

• 8+ years of workplace, facilities, or office operations management experience.
• Proven ability to lead in a fast-paced, dynamic environment.
• Strong experience managing budgets and resources.

Responsibilities

• Manage day-to-day facilities and workplace operations.
• Coordinate corrective and preventative maintenance activities.
• Lead vendor and contractor coordination.

Skills

Workplace operations management

Vendor management

Financial coordination

Project coordination

Communication skills

Tools

SAP Ariba

Job description

Zoox has embarked on a highly ambitious journey to develop a full-stack autonomous mobility solution for our cities. As the Senior Fleet Depot Workplace Manager within the Places and Build organization, you will support a nimble and diverse team responsible for maintaining and operating Zoox’s fleet depot environments across current and emerging markets.

We’re looking for a highly organized, proactive, and detail-oriented self-starter who will manage day-to-day facilities and workplace operations across our fleet depot portfolio. This role will help ensure operational uptime by coordinating service requests, vendor activities, preventative and corrective maintenance, site access, supplies, and operational support for depot locations, charging infrastructure, office trailers, parking areas, and temporary operational facilities.

You will bring strong operational, administrative, vendor management, and financial coordination skills, including experience supporting purchase orders, accruals, invoice tracking, supply ordering, and service documentation. This role will work closely with cross-functional teams, including Places and Build, Fleet Operations, Security, IT, EHS, Finance, landlords, utility providers, and external vendors, to keep depot operations running smoothly and efficiently.

In this role, you will:

• Manage day-to-day facilities and workplace operations across fleet depot locations, including service request intake, work order triage, issue tracking, and follow-through to ensure operational uptime for depots, charging areas, office trailers, parking lots, and temporary operational facilities.
• Coordinate corrective and preventative maintenance activities related to HVAC, electrical, lighting, plumbing, access control, gates, roll-up doors, office trailers, exterior infrastructure, and EV charging support areas, while escalating operationally critical issues as needed.
• Lead vendor and contractor coordination, including scheduling, site access, service setup, onboarding support, compliance documentation collection, communication with service providers, and issue resolution with facilities leadership.
• Support site readiness, market launches, temporary operational setups, and expansion activities by coordinating with Fleet Operations, Security, IT, EHS, landlords, utility providers, and external vendors to ensure sites are prepared for daily operations.
• Manage facilities administrative and finance support tasks, including creating and tracking purchase orders through SAP Ariba, supporting accruals, invoice reconciliation, vendor billing review, supply ordering, service documentation, spend tracking, and budget reporting support.
• Support workplace operations standards by maintaining accurate site documentation, tracking recurring issues, communicating site impacts, and ensuring depot teams have the resources needed to operate effectively.

Qualifications

• 8+ years of workplace, facilities, or office operations management experience, preferably within technology, corporate campus, or industrial environments.
• Proven ability to lead in a fast-paced, highly dynamic environment with shifting priorities, evolving business needs, and multiple stakeholder groups.
• Strong experience managing workplace operations, employee services, vendors, and cross-functional partnerships across large or complex portfolios.
• Demonstrated experience managing budgets, forecasting expenses, and balancing service levels with fiscal and resource constraints.
• Excellent administrative, organizational, and project coordination skills, with the ability to manage multiple workflows, priorities, meetings, documentation, and follow-through with a high level of accuracy and detail.
• Strong communication and interpersonal skills, with the ability to build relationships and work effectively with executives, EAs, business leaders, employees, vendors, and cross-functional partners.
• Experience developing processes, standards, SOPs, and service programs that improve consistency, scalability, and operational performance.
• Ability to lead, mentor, and develop team members while driving accountability and strong day-to-day execution.
• Working knowledge of workplace and building operations, including vendor oversight, moves management, office services, compliance coordination, and employee support functions.

Base Salary Range $129,000 - $155,000 a year

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits, including paid time off (e.g., sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.