Senior Facilities Systems Administrator – IBM Maximo

Trident Consulting; Irvine (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Trident Consulting in California is seeking an experienced IBM Maximo Administrator / Sr. Facilities Coordinator to support facilities operations technology, asset management, and maintenance systems in a regulated manufacturing environment.

The role focuses on administering Maximo/CMMS, asset records and maintenance schedules, with collaboration across Facilities, Engineering, IT, Security, and contractors to ensure compliant, reliable operations.

Qualifications

• 8+ years in facilities engineering, facilities management, or CMMS administration.
• Hands-on experience with IBM Maximo / CMMS in regulated settings.
• Knowledge of asset management, preventive maintenance, and work orders.
• Strong communication with technical and non-technical teams.
• High School Diploma required; bachelor’s degree preferred.
• Experience with GMP/regulatory environments is a plus.

Responsibilities

• Administer and maintain IBM Maximo / CMMS, including asset records and work orders.
• Manage maintenance schedules, asset hierarchies, and preventive maintenance.
• Provide day-to-day Maximo/CMMS support to Facilities and Operations teams.
• Support configuration changes, upgrades, testing, reporting, and analytics.
• Assist with contractor maintenance activities and onboarding/offboarding access.
• Maintain facilities documentation and ensure GMP compliance and data integrity.
• Collaborate with Facilities, Engineering, IT, Security, and external contractors.

Skills

IBM Maximo / CMMS

Facilities engineering

Maintenance operations

Asset management

Communication skills

Education

High School Diploma

Bachelor’s degree in Engineering / related field

Tools

CMMS reporting

CMMS configuration

Job description

Location: San Clemente, CA

Job Type: Full-Time

Trident consulting is seeking an experienced Maximo Administrator / Sr. Facilities Coordinator to support facilities operations technology, asset management, and maintenance systems within a regulated manufacturing environment.

Key Responsibilities

• Administer and maintain IBM Maximo / CMMS, including asset records, asset hierarchies, job plans, preventive maintenance schedules, and work orders.
• Maintain accurate equipment lifecycle, maintenance history, and facilities asset data.
• Provide day-to-day Maximo/CMMS support to Facilities and Operations teams.
• Support CMMS configuration changes, system upgrades, testing, reporting, and analytics.
• Assist with preventive maintenance scheduling and tracking of contractor maintenance activities.
• Support physical security systems, including badge/access control and video surveillance systems.
• Manage employee access provisioning and removal during onboarding/offboarding.
• Maintain accurate facilities documentation and records in accordance with established SOPs.
• Support GMP compliance, data integrity, and audit readiness for facilities and maintenance records.
• Collaborate with Facilities, Engineering, IT, Security, and external contractors to ensure reliable facility operations.

Required Qualifications

• 8+ years of related experience in facilities engineering, facilities management, CMMS administration, or a similar environment.
• Strong hands-on experience with IBM Maximo / CMMS.
• Knowledge of facilities engineering, building systems, maintenance operations, and asset management.
• Experience with preventive maintenance, work orders, asset hierarchies, and maintenance documentation.
• Strong communication and interpersonal skills with the ability to work with technical and non-technical teams.
• High School Diploma required.
• Bachelor’s degree in Engineering, Facilities Management, Information Systems, or related field preferred.

Preferred Experience

• Experience supporting GMP / regulated manufacturing environments.
• Experience with physical security/access control and surveillance systems.
• Experience with CMMS reporting, system configuration, testing, and upgrades.
• Experience supporting facilities audits and compliance requirements.

About Trident Consulting

Trident Consulting is an award-winning staffing and consulting firm headquartered in San Ramon, CA. Since 2005, we’ve partnered with Fortune 500 and high-growth companies to deliver high-quality talent across technology, engineering, business operations, and professional services.

We specialize in contract, contract-to-hire, and direct hire placements, supporting roles across IT, data & analytics, cloud, cybersecurity, finance & accounting, HR, operations, and more. With a strong focus on hard-to-fill and niche positions, our global recruiting engine enables us to deliver speed, quality, and scale