Senior Export Shipping Coordinator

Provisur Technologies GmbH; Mokena (IL); On-site; USD 65,000 - 79,000; Full time

Benefits offered by this job

Healthy work/life balance

Ongoing skill development

Competitive benefits package

Paid time off

Job summary

Provisur Technologies GmbH in Illinois is seeking a Senior Export Shipping Coordinator to manage international shipments from order processing to final delivery, ensuring accurate documentation and compliance with trade and customs rules.

You will coordinate with Order Entry, Warehouse, Export, Purchasing, and Aftermarket teams, prepare invoices, packing lists, and bills of lading, and drive on-time performance for shipments to China, South America, and Canada.

Qualifications

• High school diploma or GED required.
• 1-2 years shipping/logistics or related experience preferred.
• Intermediate Excel skills for data analysis.
• Basic knowledge of international shipping documentation.
• Strong attention to detail and accuracy.
• Effective written and verbal communication.
• Strong organizational and time-management skills.

Responsibilities

• Manage daily export shipment process from order readiness through carrier pickup.
• Analyze backlog and prioritize shipments to improve order flow.
• Prepare and verify shipping information and export documents.
• Coordinate with multiple departments to resolve issues and prevent delays.
• Maintain accurate shipment records in company systems.
• Support worldwide exports, primarily to China, South America, and Canada.
• Investigate and resolve shipment discrepancies.

Skills

Attention to detail

Time management

Communication skills

Education

High school diploma or GED

Tools

Excel

Outlook

PeopleSoft

Job description

Provisur is an industry leader that pushes the boundaries of ingenuity, bringing precision-engineered food processing equipment, aftermarket parts and service to customers around the world. We specialize in defrosting, grinding, mixing, separating, forming, and slicing equipment, offering leading brands and solutions across diverse applications. Our company culture is built on collaboration, continuous improvement, and a commitment to excellence. We take pride in empowering our employees, offering opportunities for professional growth, and creating an environment where everyone plays a role in our shared success. Join us and be part of an innovative, forward-thinking global team that is shaping the future of food processing. Learn more by exploring our videos at jobs.jobvite.com/provisur!

The Senior Export Shipping Coordinator is responsible for coordinating and managing international export shipments from order processing through final delivery. This position ensures that shipments are accurately documented, scheduled, tracked, and compliant with applicable international trade and customs requirements.

What You’ll Do:

• Manage the daily export shipment process from order readiness through carrier pickup.
• Analyze the aftermarket backlog and prioritize shipments to drive backlog reduction, improve order flow, and ensure timely delivery to customers.
• Prioritize urgent and customer-critical shipments to ensure on-time delivery.
• Prepare and verify shipping information and export documentation, including commercial invoices, packing lists, bills of lading, and certificates of origin.
• Coordinate with Order Entry, Warehouse, Export, Purchasing, Shipping & Receiving, Aftermarket, and other departments to resolve issues and prevent delays.
• Monitor daily export reports, open orders, and aging shipments to ensure timely completion.
• Investigate and resolve shipment discrepancies, missing parts, damaged shipments, and delivery issues.
• Assist with freight and export claims as needed.
• Maintain accurate shipment records and documentation in company systems.
• Identify recurring issues and help improve export shipping processes and on-time performance.
• Coordinate pack lists, location reports, and required export paperwork for customer orders.
• Support worldwide exports, primarily to China, South America, and Canada.
• Perform filing, record keeping, and other duties as assigned.

Who You Are:

• A creative thinker and do-er who enjoys solving problems and implementing solutions.
• A lifelong learner with a passion for advancing your career and raising your hand when opportunities arise.

What You’ll Need:

• High school diploma or GED required.
• 1-2 years of experience in shipping, logistics, warehouse operations, or a related field preferred.
• Intermediate Excel skills required, with the ability to analyze data, identify trends and priorities
• Basic knowledge of international shipping and export processes, including commercial invoices, packing lists, bills of lading, and other shipping documentation.
• Basic computer proficiency, including Outlook, and shipping/PeopleSoft systems.
• Strong attention to detail and accuracy when handling shipment information and export documentation.
• Effective written and verbal communication skills for coordinating with customers, carriers, freight forwarders, and internal departments.
• Strong organizational and time-management skills with the ability to manage multiple shipments, priorities, and deadlines.

What You’ll Enjoy:

• Healthy work/life balance
• Cross-training, ongoing skill development, and continuing education assistance
• A robust benefits package with great health, dental, vision, and life insurance, and employee referral bonuses
• Ample paid time off (PTO)
• Retirement savings (401k) opportunities
• Matching gifts on charitable contributions

Pay Range:

The compensation range below reflects a good faith estimate of starting base pay for full-time employment at the time of posting. The pay range may be higher or lower based on geographic location, and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, and certifications.

$32.00 - $38.00 per hour.

Provisur is a proud Equal Opportunity Employer (EOE) and provides an environment of diversity, equality, and inclusion (DEI) to all employees and applicants, regardless of a person's age, race, color, physical or mental disability, genetic information, gender, gender identity or expression, marital status, medical condition, ancestry, military or veteran status, national origin, religion, religious creed, sex, sexual orientation, or any other protected status under federal, state, or local law.