Senior Experiential Events Lead (On-Site Activations)

Ways2Well; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive health insurance

Dental insurance

Vision insurance

401k with employer match

Paid Time Off

Job summary

Ways2Well is seeking an Events Manager to own the end-to-end activation lifecycle for both direct-to-consumer and business audiences. You’ll lead on-site execution, coordinate vendors, and drive post-event analysis, representing the brand with attendees and partners.

The right candidate thrives in fast-paced environments, delivering premium experiences while managing budgets and timelines. Evening/weekend work and travel are part of the role in a dynamic healthcare setting.

Qualifications

• 4+ years in event management or experiential marketing with end-to-end ownership.
• On-site leadership; able to adapt and solve problems in real time.
• Excellent vendor negotiation, budgeting, and logistics coordination.
• Strong communication and client-facing skills; travel up to 40%.
• Willingness to work evenings, weekends, and holidays.

Responsibilities

• Develop and own the end-to-end event calendar and strategy across DTC and B2B audiences, aligned to brand, marketing, and growth objectives
• Serve as the primary steward of the Ways2Well brand and experience at every event, ensuring consistency and premium quality
• Translate marketing goals into live experiences such as activations, conferences, trade shows, and VIP events
• Coordinate with leadership to prioritize opportunities that drive brand awareness, leads, and partnerships
• Manage logistics: venues, permits, AV, catering, signage, staffing, and travel
• Create detailed plans, budgets, run-of-show documents, and timelines; keep stakeholders aligned
• Source and manage vendors, venues, and partners to deliver quality experiences on time and on budget
• Coordinate with clinical, marketing, creative, sales, and operations teams to ensure on-brand content and messaging

Skills

Event leadership

Vendor management

Project management

Communication

Travel availability

Budget management

Education

High school diploma or equivalent

Tools

CRM platforms

Event management tools

Lead capture workflows

Job description

Ways2Well is seeking an Events Manager to own the end-to-end activation lifecycle for both direct-to-consumer and business audiences. You’ll lead on-site execution, coordinate vendors, and drive post-event analysis, representing the brand with attendees and partners.

The right candidate thrives in fast-paced environments, delivering premium experiences while managing budgets and timelines. Evening/weekend work and travel are part of the role in a dynamic healthcare setting.