Senior Executive Operations Coordinator

AvalonBay Communities; Virginia Beach (VA); On-site; USD 60,000 - 101,000; Full time

Benefits offered by this job

Health, dental and vision

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Employee stock purchase plan

20% discount on apartment homes

Job summary

AvalonBay Communities, Inc. is seeking a highly organized Senior Administrative Coordinator to support senior leadership, manage calendars, coordinate travel, and handle a variety of administrative projects in a fast-paced office.

This role emphasizes confidentiality, precision, and the ability to balance multiple priorities while delivering polished internal communications and contributing to company events and budgets.

Qualifications

• High School Diploma or GED required.
• Minimum of 6 years of administrative support experience, preferably supporting executives or multi‑person departments.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Provide administrative support to senior executives and departmental leadership.
• Manage complex calendars, scheduling priorities, and meeting logistics.
• Coordinate travel arrangements, including itineraries, accommodations, and related documentation.
• Prepare and organize meeting agendas, presentations, reports, and supporting materials.
• Screen and respond to incoming phone calls, emails, and correspondence as appropriate.
• Maintain databases, spreadsheets, presentations, and other departmental files and records.
• Compile information and prepare departmental reports and presentations.
• Track departmental budgets, process invoices, and submit expense reports.
• Coordinate executive schedules and ensure priorities are effectively managed.
• Lead the planning and execution of company events, meetings, and special projects.
• Ensure administrative processes are completed in accordance with company policies and procedures.
• Provide guidance and coordination support to other administrative staff as needed.

Skills

Microsoft Office Suite

Communication skills

Time management

Attention to detail

Discretion/confidentiality

Multi-tasking

Education

High School Diploma or GED

Job description

AvalonBay Communities, Inc. is seeking a highly organized Senior Administrative Coordinator to support senior leadership, manage calendars, coordinate travel, and handle a variety of administrative projects in a fast-paced office.

This role emphasizes confidentiality, precision, and the ability to balance multiple priorities while delivering polished internal communications and contributing to company events and budgets.