Senior Administrative Coordinator

AvalonBay Communities; Virginia Beach (VA); On-site; USD 60,000 - 101,000; Full time

Benefits offered by this job

Health, dental and vision

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Employee stock purchase plan

20% discount on apartment homes

Job summary

AvalonBay Communities, Inc. is seeking a highly organized Senior Administrative Coordinator to support senior leadership, manage calendars, coordinate travel, and handle a variety of administrative projects in a fast-paced office.

This role emphasizes confidentiality, precision, and the ability to balance multiple priorities while delivering polished internal communications and contributing to company events and budgets.

Qualifications

• High School Diploma or GED required.
• Minimum of 6 years of administrative support experience, preferably supporting executives or multi‑person departments.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Provide administrative support to senior executives and departmental leadership.
• Manage complex calendars, scheduling priorities, and meeting logistics.
• Coordinate travel arrangements, including itineraries, accommodations, and related documentation.
• Prepare and organize meeting agendas, presentations, reports, and supporting materials.
• Screen and respond to incoming phone calls, emails, and correspondence as appropriate.
• Maintain databases, spreadsheets, presentations, and other departmental files and records.
• Compile information and prepare departmental reports and presentations.
• Track departmental budgets, process invoices, and submit expense reports.
• Coordinate executive schedules and ensure priorities are effectively managed.
• Lead the planning and execution of company events, meetings, and special projects.
• Ensure administrative processes are completed in accordance with company policies and procedures.
• Provide guidance and coordination support to other administrative staff as needed.

Skills

Microsoft Office Suite

Communication skills

Time management

Attention to detail

Discretion/confidentiality

Multi-tasking

Education

High School Diploma or GED

Job description

Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Position Type
Full time

Weekly Scheduled Hours
40

State
Virginia

City
Virgina Beach

Zip Code
23452

Total Base Pay Range
$60,400.00 - $100,700.00

Overview

AvalonBay Communities, Inc., an equity REIT, has a long‑term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk‑adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

We are seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive administrative and operational support to senior leadership. This role serves as a trusted partner to executives, ensuring efficient day‑to‑day operations, coordinating complex schedules and events, and managing a variety of administrative projects. The ideal candidate is detail‑oriented, resourceful, and capable of managing multiple priorities in a fast‑paced environment while maintaining the highest level of professionalism and confidentiality.

What You’ll Do

• Provide administrative support to senior executives and departmental leadership.
• Manage complex calendars, scheduling priorities, and meeting logistics.
• Coordinate travel arrangements, including itineraries, accommodations, and related documentation.
• Prepare and organize meeting agendas, presentations, reports, and supporting materials.
• Screen and respond to incoming phone calls, emails, and correspondence as appropriate.
• Maintain databases, spreadsheets, presentations, and other departmental files and records.
• Compile information and prepare departmental reports and presentations.
• Track departmental budgets, process invoices, and submit expense reports.
• Coordinate executive schedules and ensure priorities are effectively managed.li>
• Lead the planning and execution of company events, meetings, and special projects.
• Ensure administrative processes are completed in accordance with company policies and procedures.
• Provide guidance and coordination support to other administrative staff as needed.

Required Qualifications

• High School Diploma or GED required.
• Minimum of 6 years of administrative support experience, preferably supporting executives or multi‑person departments.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience supporting senior‑level executives.
• Experience coordinating corporate meetings, events, and travel arrangements.
• Familiarity with budget tracking, invoice processing, and expense management.

Success in This Role

• Exceptional organizational and problem‑solving abilities.
• A high level of professionalism and executive presence.
• The ability to work independently with minimal supervision.
• Strong relationship‑building skills and a collaborative approach.
• Flexibility and adaptability in a dynamic business environment.

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment, including computers

How AvalonBay Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We Offer

• Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more.
• Growth based on achievement and promotion from within.
• Associate recognition (a company‑wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization — including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).
• A 20% discount on our incredible apartment homes.
• A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications are being accepted on an ongoing basis.

AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)