Senior Executive Management Assistant 11

State of Michigan; Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

The State of Michigan's Department of Labor and Economic Opportunity seeks an experienced Executive Management Assistant to provide confidential administrative and secretarial support to the bureau director and the bureau deputy director, coordinating all activities for the executive office.

This role requires navigating complex office procedures, close collaboration with leadership, and ensuring compliance with ethical standards and pre-employment checks described in the job posting.

Qualifications

• Six years of office experience with administrative support duties.
• Three years at an advanced level in administrative support.
• Two years at a senior administrative level (Secretary 9/EA 9).
• One year at Division Head/Executive Secretary level (E10).

Skills

Administrative support

Executive support

Confidential handling

Communication

Education

High school diploma

Job description

Job Description

This is a repost. If you have already applied, you do not need to re-apply.

At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO .

Serve as the executive management assistant performing confidential administrative and executive secretarial functions for the bureau director and the bureau deputy director. Coordinates all office activities for the executive office of Michigan Rehabilitation Services. Performs and assists with duties that drive the vision, fulfill the mission, abide by the values of the organization and meet the needs of the bureau.

Position Description Summary

Employment and Training Careers page

Required Education And Experience

Education

Education typically acquired through completion of high school.

Experience

• Six years of office experience involving administrative support practices, including four years equivalent to experienced, E7-level, administrative support worker, Secretary 7, or Legal Secretary 7
• Three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8
• Two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9
• One year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Alternate Education And Experience

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements And Information

For our purposes, "official college transcripts" must contain the college/university name and address, the degree conferred, date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.

A scanned or electronic copy is acceptable, if it contains the elements listed above.

The college/university does not have to send the transcript directly to LEO.

Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go to evaluators for a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.

All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.

The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

View job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.