Senior Executive Assistant TS/SCI for Space Program Office

Galapagos Federal Systems; Arlington (VA); On-site; USD 135,000 - 145,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Flexible Spending Accounts

401(k)

Job summary

Galapagos Federal Systems LLC seeks an Executive Assistant to provide high-level administrative and logistical support to senior leaders within the Space Systems Command. The role supports a Senior Materiel Leader (SML) and a Materiel Leader (ML) in a fast-paced defense program, coordinating calendars, meetings, travel, and program coordination for USSF acquisition activities.

The ideal candidate has 5+ years of executive support experience, active TS/SCI clearance, and is adept at coordinating

Qualifications

• Active TS/SCI Clearance.
• 5+ years of executive-level administrative, staff officer, or program support experience.
• Experience using ETMS2 or similar task management systems.
• Knowledge of program management concepts, processes, and best practices.
• Experience supporting Space Program Office, MAJCOM, or FLDCOM environments is highly desired.
• Demonstrated ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment.
• Experience communicating and coordinating with program leadership and senior government stakeholders.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML Program Support Administrators (PSAs).
• Manage SML and ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirements.
• Collect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staff.
• Support SML-level facilities, supplies, records, and documentation management.
• Manage and track actions within Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasks.
• Review task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actions.
• Prepare and distribute Weekly Activity Reports and other program documentation for government leadership.
• Collaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission success.

Skills

Executive support

Calendar management

Cross-functional coordination

Stakeholder communication

Education

Bachelor's degree

Tools

ETMS2

Job description

Galapagos Federal Systems LLC seeks an Executive Assistant to provide high-level administrative and logistical support to senior leaders within the Space Systems Command. The role supports a Senior Materiel Leader (SML) and a Materiel Leader (ML) in a fast-paced defense program, coordinating calendars, meetings, travel, and program coordination for USSF acquisition activities.

The ideal candidate has 5+ years of executive support experience, active TS/SCI clearance, and is adept at coordinating