Senior Executive Assistant to the General Director – Hybrid

Stagetime Inc.; St. Louis (MO); Hybrid; USD 53,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Open PTO policy

401k match

Job summary

Opera Theatre of Saint Louis is hiring an Executive Assistant to the General Director. This role serves as a trusted partner, handling calendar management, correspondence, reporting, and Office of the General Director planning.

The position requires proactive judgment, discretion with confidential information, and collaboration with staff, donors, and board members. Some evenings and weekend work is expected during the festival season, with hybrid arrangements available.

Qualifications

• Strategic thinking and anticipation of needs in a fast-paced arts environment.
• Ability to exercise discretion with confidential information.
• Experience supporting executives with high-profile responsibilities.
• Strong project management and deadline overlap handling.
• Excellent written and spoken communication.
• Detail-oriented with strong prioritization and organization.
• Experience with Tessitura or similar CRM.
• Proficiency with Word and Excel.
• Availability for nights/weekends during festival season.

Responsibilities

• Assist with tracking organizational priorities and deadlines for the General Director.
• Manage the General Director's calendar and coordinate meetings with staff, donors, and board members.
• Prepare briefing materials and background information ahead of meetings.
• Draft high-level correspondence and talking points reflecting the Director's voice.
• Serve as liaison between the Director's office and stakeholders and coordinate follow-ups.
• Manage General Director's email and travel arrangements.
• Track expenses, code them, and handle financial paperwork.
• Support meeting logistics, including room setup and meals.
• Take notes from Leadership Team meetings as requested.
• Coordinate donor communications and scheduling with Development staff.
• Contribute to annual surveys and other reporting requests.

Skills

Strategic thinking

Discretion

Support senior leaders

Project management

Communication

Attention to detail

Tessitura CRM

Teams/Zoom

Word processing / Spreadsheets

Flexibility for festival season

Tools

Tessitura

CRM databases

Teams

Zoom

Job description

Opera Theatre of Saint Louis is hiring an Executive Assistant to the General Director. This role serves as a trusted partner, handling calendar management, correspondence, reporting, and Office of the General Director planning.

The position requires proactive judgment, discretion with confidential information, and collaboration with staff, donors, and board members. Some evenings and weekend work is expected during the festival season, with hybrid arrangements available.