Senior Executive Assistant to the Executive Director

UC Berkeley Art Museum and Pacific Film Archive (BAMPFA); Berkeley, Northern (CA, KY); Hybrid; USD 94,000 - 100,000; Full time

Job summary

UC Berkeley Art Museum and Pacific Film Archive (BAMPFA) invites applications for a senior administrative role supporting the Executive Director. The position manages the ED's office, calendar, board communications, and complex projects with a high degree of discretion.

The role emphasizes confidentiality, cross‑department collaboration, and proactive scheduling, travel and briefing support. A Bachelor's degree is required, with experience in a fast-paced environment and the ability to

Qualifications

• Previous experience performing administrative duties in a fast-paced environment.
• Highly organized with demonstrated skill for planning and prioritizing.
• Ability to communicate effectively with diverse stakeholders at all levels; strong written and verbal skills.
• Strong analytical and problem-solving abilities; attention to detail and accuracy.
• Demonstrated discretion and ability to maintain confidentiality.

Responsibilities

• Provide high-level executive support and maintain the Executive Director's calendar.
• Prepare briefing materials and correspondence for the Executive Director.
• Coordinate board meetings, committees, and donor communications.
• Arrange travel and manage complex expense reports.
• Oversee office operations and ensure confidentiality and efficiency.

Skills

Administrative duties

Highly organized

Discretion/confidentiality

Effective communication

Analytical skills

Problem solving

Time management

Team collaboration

Education

Bachelor's degree in related area or equivalent experience/training

Job description

UC Berkeley Art Museum and Pacific Film Archive (BAMPFA) invites applications for a senior administrative role supporting the Executive Director. The position manages the ED's office, calendar, board communications, and complex projects with a high degree of discretion.

The role emphasizes confidentiality, cross‑department collaboration, and proactive scheduling, travel and briefing support. A Bachelor's degree is required, with experience in a fast-paced environment and the ability to