Senior Executive Assistant to EH&S Leadership – Energy

Moss & Associates LLC; Cypress (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Moss & Associates LLC is seeking an Executive Assistant to support the Environmental Health and Safety leadership within the Energy Business. The role emphasizes strategic calendar management, scheduling coordination, information management, and event planning to support off-site meetings and leadership forums.

The ideal candidate will manage complex calendars, coordinate cross-functional meetings across Operations, HR, Finance, and Technology, and handle confidential information with

Qualifications

• 5+ years of progressively responsible executive assistant experience supporting senior executives.
• Experience supporting multiple executives in a fast-paced environment.
• Experience preparing executive-level presentations, reports, and communications.
• Experience handling confidential business and personnel information with discretion.
• Experience coordinating cross-functional projects and tracking deliverables.

Responsibilities

• Provide high-level administrative and operational support to EH&S leadership for the Energy Business.
• Manage sensitive matters with confidentiality and discretion affecting executives and partners.
• Act as a strategic partner by anticipating needs and resolving issues.
• Own advanced calendar management for SVP, VP, and Director; coordinate cross-functional meetings.
• Lead strategic travel planning and national itineraries.
• Coordinate EH&S team workshops and leadership forums; manage logistics and attendees.
• Prepare and reconcile expense reports and invoices; ensure adherence to guidelines.
• Coordinate team activities, internal/external meetings, offsites, and vendor visits.
• Handle mail distribution and routing; provide responsive contact for the team.
• Provide autonomous executive support; assist with AI-enabled productivity tools.
• Prepare presentations and materials; assist with conferences and events.
• Complete ad hoc projects including personal events; collaborate with nested EAs.
• Provide backup support for other executives during absences.

Skills

Executive support

Calendar management

Travel planning

Cross-functional coordination

Microsoft 365

Education

Bachelor's degree

Tools

Microsoft 365

Zoom

SharePoint/OneDrive

Adobe Acrobat

Procurement systems (SAP/Oracle/Workday)

Job description

Moss & Associates LLC is seeking an Executive Assistant to support the Environmental Health and Safety leadership within the Energy Business. The role emphasizes strategic calendar management, scheduling coordination, information management, and event planning to support off-site meetings and leadership forums.

The ideal candidate will manage complex calendars, coordinate cross-functional meetings across Operations, HR, Finance, and Technology, and handle confidential information with