Senior Executive Assistant to Dean (Hybrid)

Northwestern University; Chicago (IL); Hybrid; USD 32,000 - 46,000; Full time

Benefits offered by this job

Hybrid work model

On-site 4 days/week

Job summary

Northwestern University’s Medill Administration is seeking an administrative support lead for the Dean’s Office. The role develops objectives, creates timelines, and handles tasks across marketing, finance, HR, reporting, and more, with on-site presence four days per week in Evanston.

The position requires strong organizational and communication skills, 6+ years of relevant experience, and proficiency with Microsoft 365. Travel to Chicago or DC is possible but infrequent.

Qualifications

• High School diploma or equivalent required.
• 6 years of administrative support or other relevant experience required.
• Preferred: Bachelor's degree or equivalent combination of education, training, and experience.

Responsibilities

• Documents & Databases: drafts proposals, presentations, and maintains spreadsheets, databases and reports.
• Website: coordinates web content, publications, and electronic communications.
• Accounting: administers budget and expenditures, monitors budget, processes transactions, and creates reports.
• Human Resources: coordinates HR actions from hiring to termination and onboarding of dept staff and faculty.
• Coordination: manages calendar, organizes events, travel, agendas, and meeting schedules.
• Contacts: responds to unanticipated and complex issues.
• Supervision: supervises receptionists, assistants, interns, and other staff.
• Miscellaneous: performs other duties as assigned.

Skills

Administrative support

Calendar management

Budgeting

Executive support

Communications

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Northwestern University’s Medill Administration is seeking an administrative support lead for the Dean’s Office. The role develops objectives, creates timelines, and handles tasks across marketing, finance, HR, reporting, and more, with on-site presence four days per week in Evanston.

The position requires strong organizational and communication skills, 6+ years of relevant experience, and proficiency with Microsoft 365. Travel to Chicago or DC is possible but infrequent.