Senior Executive Assistant to Court Leader

Superior Court of California County of Los Angeles; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Superior Court of Los Angeles County invites applications for the Senior Executive Assistant to the Executive Officer/Clerk of Court. This role handles confidential admin duties, calendars, briefing books, and executive support in a fast‑paced environment, coordinating with the executive team and staff to maintain smooth operations.

The incumbent will manage complex calendars, prepare briefing materials, support meetings, handle travel/expenses, and ensure communications are precise and

Qualifications

• Understands advanced calendar management, travel coordination, and briefing books.
• Experience supporting senior executives in a fast-paced office.
• Demonstrates discretion, diplomacy, and strong documentation skills.

Responsibilities

• Manage the Executive Officer’s complex calendar, including scheduling and prioritizing.
• Prepare and maintain a weekly briefing book with materials and action items.
• Support monthly Senior Executive Team meetings with notes and follow-ups.
• Coordinate travel and expenses following applicable templates and rules.
• Use generative AI tools for presentations and information organization.
• Coordinate with Events team for leadership and conference dinners.
• Proofread policies and documents for CEO approval and signature.
• Respond to calls, voicemails, emails, and correspondence for the Executive Officer.
• Oversee the Court’s administrative complaint process and staff guidance.
• Interact with State, County, and Court officials with tact and professionalism.
• Handle RFPs and contracts as requested.
• Lead the Executive Office administrative support team and events.
• Supervise the Executive Office receptionist.
• Co-Chair LEAP and coordinate two annual meetings and updates.

Skills

Excellent oral and written comms

Independent work

Fast thinking

Detail oriented

Cross-functional collaboration

Education

60 semester units / 90 quarter units

Seven years admin support experience

Eight years admin support experience

Tools

MS Office

Canva

AI tools

Job description

Superior Court of Los Angeles County invites applications for the Senior Executive Assistant to the Executive Officer/Clerk of Court. This role handles confidential admin duties, calendars, briefing books, and executive support in a fast‑paced environment, coordinating with the executive team and staff to maintain smooth operations.

The incumbent will manage complex calendars, prepare briefing materials, support meetings, handle travel/expenses, and ensure communications are precise and