Senior Executive Assistant to County Leaders

Polk County BoCC; Bartow (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Polk County BoCC in Bartow, Florida, seeks a Senior Executive Assistant to provide high-level administrative support to the Deputy County Manager and direct reports. You will manage calendars, meetings, travel arrangements, and agendas, while preparing documents, meeting minutes, and board materials with accuracy and discretion.

The role emphasizes independent task execution, strong communication, and reliable handling of confidential information in a busy county office environment.

Qualifications

• High school diploma or equivalent.
• 7+ years clerical/secretarial experience with at least 2 years in a supervisory or lead role.
• Proficient in word processing, spreadsheets, and related software.
• Valid driver’s license; Florida license eligibility if required by the unit.

Responsibilities

• Provides executive-level administrative support to a Deputy County Manager.
• Independently plans, executes, and follows up on administrative tasks, meetings, and projects.
• Drafts, prepares, proofreads, and processes documents using required software.
• Assembles and prepares BoCC and PRWC meeting agendas and materials.
• Takes dictation or meeting minutes as required.
• Manages calendars, schedules meetings, and provides reminders to leadership.
• Arranges travel and itineraries for Deputy County Managers and staff.
• Handles routine mail distribution and correspondence.
• Maintains fiscal/recordkeeping data and verifies financial statements and purchase orders.

Skills

Business English

Punctuation

Spelling

Arithmetic

Office practices

Recordkeeping

Independent work

Prioritization

Written communication

Verbal communication

Drafting correspondence

Dictation transcription

Leadership oversight

PC skills

Education

High school diploma

Tools

Word processing

Spreadsheets

Office software

Personal computers

Job description

Polk County BoCC in Bartow, Florida, seeks a Senior Executive Assistant to provide high-level administrative support to the Deputy County Manager and direct reports. You will manage calendars, meetings, travel arrangements, and agendas, while preparing documents, meeting minutes, and board materials with accuracy and discretion.

The role emphasizes independent task execution, strong communication, and reliable handling of confidential information in a busy county office environment.