Senior Executive Assistant to CHRO/CTO - Travel & HR Ops

Jeppesen ForeFlight, Inc.; Austin (TX); Hybrid; USD 98,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Open PTO Policy

401(k) with company matching

Paid Maternity Leave

Paid Paternity Leave

Flight Training Rewards

Job summary

Jeppesen ForeFlight, Inc. in Austin, TX is seeking a proactive Executive Assistant to support our CHRO and CTO.

The role focuses on executive and HR administrative tasks, Navan travel and expense management, and maintaining confidences in a hybrid environment. You will coordinate travel, manage onboarding and relocation logistics, support interviews, and help prepare HR documents and reports while safeguarding sensitive information.

Qualifications

• 5+ years in executive assistant, HR coordinator, or travel coordinator roles.
• Hands-on experience with Navan or a similar travel/expense system.
• Strong organization with ability to manage multiple projects.

Responsibilities

• Book and manage employee, candidate, and guest travel in Navan per policy.
• Handle itinerary changes and keep Navan profiles current with HRIS changes.
• Assist employees with accurate, on-time expense reports; review receipts and reconcile cards.
• Track travel and expense spend; flag policy exceptions and report trends.
• Schedule interviews and arrange candidate travel for Talent Acquisition.
• Coordinate onboarding, offboarding, and relocation logistics.
• Plan large People events (kickoffs, onboarding cohorts, open enrollment, offsites).
• Prepare HR documents, trackers, and reports; maintain filing systems.

Skills

5+ years experience as executive/HR or

Navan travel & expense system

Microsoft 365

Confidentiality & discretion

Strong organizational skills

Tools

Navan

Microsoft 365

Job description

Jeppesen ForeFlight, Inc. in Austin, TX is seeking a proactive Executive Assistant to support our CHRO and CTO.

The role focuses on executive and HR administrative tasks, Navan travel and expense management, and maintaining confidences in a hybrid environment. You will coordinate travel, manage onboarding and relocation logistics, support interviews, and help prepare HR documents and reports while safeguarding sensitive information.