Senior Executive Assistant to CEO/Managing Partner

Manatt, Phelps & Phillips, LLP; San Diego (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

Manatt, Phelps & Phillips, LLP in San Diego seeks an experienced Executive Assistant to support its CEO/Managing Partner. The role requires exceptional judgment, discretion, and the ability to manage priorities, communications, scheduling, and travel for a senior leader.

The EA will partner across the firm to coordinate calendars, prepare briefing materials, and ensure confidentiality while driving efficiency and organizational effectiveness in a fast-paced environment.

Qualifications

• 10+ years of executive support experience with at least 5 years directly supporting a C-suite executive.
• Bachelor’s degree preferred.
• Demonstrated success managing complex executive calendars and travel arrangements in a fast-paced environment.
• Exceptional experience coordinating across multiple stakeholders, priorities, and time zones.
• Experience supporting board-level, partner-level, or executive leadership activities.

Responsibilities

• Manage and protect a highly complex executive calendar, ensuring alignment with firm priorities and maximizing the CEO/Managing Partner's effectiveness.
• Anticipate competing demands, evaluate requests, proactively resolve scheduling conflicts, and ensure adequate preparation time for meetings, client engagements, and strategic initiatives.
• Serve as a gatekeeper for the CEO/Managing Partner's time, exercising sound judgment in prioritizing requests and commitments.
• Coordinate meetings across multiple stakeholders, offices, and time zones while balancing priorities effectively and independently.
• Prepare daily and weekly agenda materials, meeting briefs, and relevant background information.
• Proactively review upcoming calendar items to confirm meeting details, attendees, materials, locations, Zoom/video links, travel time, and other logistical needs.
• Ensure calendar changes are communicated clearly and timely to all appropriate parties.
• Arrange and manage complex travel itineraries, including flights, accommodations, transportation, and logistics.
• Prepare detailed travel itineraries and ensure smooth execution of all travel-related plans.
• Manage travel disruptions and last-minute changes with professionalism, responsiveness, and sound judgment.
• Coordinate with local office leadership and administrative teams regarding office visits, meals, meetings, and other logistics.
• Assist in coordinating all internal meetings, including board and leadership team meetings, partner meetings, committee meetings, firm retreats and strategic planning sessions.
• Coordinate executive participation in external meetings (including recruiting meetings), conferences, speaking engagements, and firm events.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Problem solving

Stakeholder management

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Job description

Manatt, Phelps & Phillips, LLP in San Diego seeks an experienced Executive Assistant to support its CEO/Managing Partner. The role requires exceptional judgment, discretion, and the ability to manage priorities, communications, scheduling, and travel for a senior leader.

The EA will partner across the firm to coordinate calendars, prepare briefing materials, and ensure confidentiality while driving efficiency and organizational effectiveness in a fast-paced environment.