Senior Executive Assistant to C‑Level Team

Safran Federal Systems Inc.; City of Rochester (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Safran Federal Systems is seeking a proactive Executive Assistant to support our executive team. The role involves coordinating complex travel, managing calendars, and delivering polished PowerPoint presentations for senior leaders worldwide.

You will support 3-4 executives, handle confidential information with discretion, and collaborate with reception staff to keep offices running smoothly. Strong organizational and communication skills are essential.

Qualifications

• Six (6+) years of experience directly supporting C-level Executives.
• Bachelor’s Degree preferred; relevant experience considered in lieu of a degree.
• Tech-savvy with proficiency in Microsoft Office Suite, particularly PowerPoint.
• Experience with AI tools preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Handle travel arrangements and expense reports for executives, ensuring accuracy and policy compliance.
• Provide comprehensive support to 3-4 executives, managing their schedules and communications.
• Take detailed notes during meetings, track action items, and prepare meeting minutes.
• Develop and edit PowerPoint presentations for various purposes.
• Manage calendars and prioritize competing demands for senior leaders.

Skills

Organizational skills

Time management

Analytical thinking

Communication skills

Discretion

Flexibility

Education

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

PowerPoint

AI tools

Job description

Safran Federal Systems is seeking a proactive Executive Assistant to support our executive team. The role involves coordinating complex travel, managing calendars, and delivering polished PowerPoint presentations for senior leaders worldwide.

You will support 3-4 executives, handle confidential information with discretion, and collaborate with reception staff to keep offices running smoothly. Strong organizational and communication skills are essential.