Senior Executive Assistant to 4 Executives | Growth

Allied Beverage Group; Elizabeth (NJ); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan with company match

Life Insurance

Long Term Disability

Flexible Spending Account

Employee Assistance Program

Pet Insurance Plan

Job summary

Allied Beverage Group, New Jersey’s largest wine and spirits distributor, seeks an experienced Executive Assistant to support 4–5 senior leaders in the Executive and Sales/Marketing teams from our Elizabeth, NJ office. You will manage meetings, travel, expenses, events, and cross-department reporting, coordinating with vendors, suppliers, and customers.

The role requires a high school diploma, 5+ years of related experience, and proficiency in Microsoft Office, Excel, and PowerPoint, with Diver

Qualifications

• High school diploma or GED.
• 5+ years in related and relevant work experience.
• Proficient in Microsoft Office, Excel, and PowerPoint.
• Trained in Diver and AS400 preferred.
• Detail oriented with strong communication and multitasking skills.

Responsibilities

• Coordinate meetings and events with scheduling, locations, catering, materials, communications and follow-up.
• Maintain department bank records; complete requests, reconciliations, and documentation on time; resolve discrepancies.
• Provide accurate reports from Diver, Excel and other sources for leadership; ensure data is complete and clear.
• Maintain calendars and travel arrangements; organize meetings and expenses on time; identify scheduling conflicts.
• Coordinate seasonal marketing activities and deliver materials and administrative support.
• Provide backup coverage for other Executive Assistants as needed, with timely completion of requests.

Skills

Microsoft Office

Excel

PowerPoint

Verbal and written communication

Education

High school diploma

Tools

Diver

AS400

Job description

Allied Beverage Group, New Jersey’s largest wine and spirits distributor, seeks an experienced Executive Assistant to support 4–5 senior leaders in the Executive and Sales/Marketing teams from our Elizabeth, NJ office. You will manage meetings, travel, expenses, events, and cross-department reporting, coordinating with vendors, suppliers, and customers.

The role requires a high school diploma, 5+ years of related experience, and proficiency in Microsoft Office, Excel, and PowerPoint, with Diver