Senior Executive Assistant & Strategic Projects Lead

luriechildrens; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid life and disability

Health Savings Account contribution

Flexible Spending Accounts

Paid Time Off, Holidays and Parental  

403(b) with 5% employer match

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an experienced executive assistant to provide advanced administrative support to senior leaders in a fast-paced healthcare environment.

You will manage complex calendars, coordinate meetings and travel, prepare documents, and help streamline processes across departments. Strong MS Office skills, attention to detail, and a proactive mindset are essential for success.

Qualifications

• Bachelor's degree preferred; 5 years supporting senior leadership and/or faculty required.
• Business or healthcare experience improving workflows in a complex, fast-changing environment.
• Expert Outlook Calendar skills to manage multiple calendars simultaneously.
• Strong proficiency in Word, Excel, and PowerPoint; attention to detail.

Responsibilities

• Provides advanced administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
• Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
• Manages divisional/departmental projects.
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
• Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
• Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
• Develops and distributes meeting materials, agendas, and meeting notes.
• Arranges executive's travel, creates itineraries for client/candidate visits and/or event speakers/participants.
• Follows finance protocols and policies accurately to procembursements, purchase orders, track invoices and problem solve accounting issues as needed.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Assists with various other duties as assigned.

Skills

Outlook calendar management

Microsoft Word

Microsoft Excel

PowerPoint

Project management

Customer service

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an experienced executive assistant to provide advanced administrative support to senior leaders in a fast-paced healthcare environment.

You will manage complex calendars, coordinate meetings and travel, prepare documents, and help streamline processes across departments. Strong MS Office skills, attention to detail, and a proactive mindset are essential for success.