Strategic Executive Assistant & Projects Lead

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid Time Off and Holidays

Tuition assistance

Employee Assistance Program

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Executive Administrative Assistant to support senior leaders with prioritizing appointments, preparing documents, and coordinating initiatives.

You will manage complex calendars, assist with meeting management, and produce professional correspondence and reports in line with branding guidelines. You'll collaborate with leaders across the organization to streamline operations, coordinate events, arrange travel, and help drive

Qualifications

• Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Solid organizational and time management skills with the ability to prioritize work.
• Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.

Responsibilities

• Provides advanced technical and professional administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management.
• Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
• Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
• Manages divisional/departmental projects.
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
• Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
• Manages events on and off site.
• Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
• Develops and distributes meeting materials, agendas, and meeting notes.

Skills

Executive support

Calendar management

Documentation

Communication

Project coordination

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Executive Administrative Assistant to support senior leaders with prioritizing appointments, preparing documents, and coordinating initiatives.

You will manage complex calendars, assist with meeting management, and produce professional correspondence and reports in line with branding guidelines. You'll collaborate with leaders across the organization to streamline operations, coordinate events, arrange travel, and help drive