Senior Executive Assistant + Special Projects Manager

National Bankers Association; Washington (District of Columbia); Hybrid; USD 70,000; Full time

Job summary

Join a mission-driven team as a Senior Executive Assistant + Special Projects Manager, where you will support the President & CEO in a dynamic environment. This role involves managing complex schedules, coordinating high-impact projects, and ensuring smooth operations within the Executive Office. You will play a crucial role in advancing strategic initiatives and supporting events that drive financial equity in underserved communities. If you thrive in a fast-paced setting and are passionate about making a difference, this opportunity is perfect for you.

Benefits

401(k) retirement plan with employer match

Generous paid time off (PTO)

Medical, dental, and vision insurance

Short- and long-term disability coverage

Employer-paid life insurance

Flexible, hybrid work schedule

Qualifications

• 3-5 years experience supporting C-level executives in a nonprofit setting.
• Exceptional organizational skills to manage multiple priorities.
• Strong verbal and written communication skills.

Responsibilities

• Manage and prioritize the CEO’s calendar and travel.
• Support execution of organization-wide events and initiatives.
• Coordinate logistics for board and committee meetings.

Skills

Organizational Skills

Verbal Communication

Written Communication

Problem Solving

Discretion

Education

Bachelor's Degree

Tools

Google Workspace

Microsoft Office Suite

Virtual Meeting Platforms

Job description

Senior Executive Assistant + Special Projects Manager

Senior Executive Assistant + Special Projects Manager

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Senior Executive Assistant + Special Projects Manager

Location: Washington, DC (Hybrid)

Reports To: President & CEO

Compensation: Starting at $70,000, commensurate with experience and qualifications

Status: Full-Time, Exempt

About the National Bankers Association and Foundation (NBA/NBAF)

The National Bankers Association (NBA) is the leading voice for minority depository institutions (MDIs), including Black, Hispanic, Asian, Pacific Islander, Native American, and women-owned and operated banks. We support our members through advocacy, partnerships, and capacity-building to drive financial equity in underserved communities.

The National Bankers Association Foundation (NBAF) is our 501(c)(3) affiliate focused on eliminating the racial wealth gap through initiatives in financial wellness, entrepreneurship, and research. Together, NBA and Foundation advance a shared mission to strengthen MDIs and the communities they serve.

We are a small, mission-driven team based in Washington, DC, working nationally to shape inclusive finance and economic opportunity. If you thrive in dynamic environments and care about impact, you’ll feel at home here.

About the Role

The National Bankers Association and its Foundation are seeking a strategic, highly organized Senior Executive Assistant + Special Projects Manager to support the President & CEO across a range of high-impact responsibilities. This unique, dual-facing role sits at the center of both organizations — providing executive support, coordinating cross-functional projects, and ensuring the smooth operation of the Executive Office.

You will be the go-to person for managing complex schedules, advancing strategic initiatives, and supporting events, communications, and board engagement for both NBA and Foundation. This is a high-trust role ideal for someone who thrives in a mission-driven environment, operates with discretion, and can confidently manage competing priorities while keeping the bigger picture in view.

Key Responsibilities

Executive Support (45%)

• Manage and prioritize the CEO’s calendar, meetings, and travel (domestic and international)
• Draft and edit executive communications, memos, and emails
• Serve as primary liaison between the CEO and both internal teams and external stakeholders
• Prepare briefings and materials to ensure the CEO is fully equipped for engagements
• Anticipate the CEO’s logistical and communication needs and resolve issues before they arise
• Organize and support internal and external meetings, including board engagements and strategic partner briefings

Special Projects & Cross-Functional Coordination (30%)

• Support the execution of organization-wide events such as conferences, advocacy days, and strategic retreats
• Coordinate logistics and materials for board and committee meetings (NBA and NBA Foundation)
• Work cross-functionally with the leadership team to advance key initiatives and track progress
• Manage the NBA “Coffee & Conversation” series, coordinating speakers and member engagement
• Help build internal workflows, timelines, and accountability structures for projects across departments
• Evaluate process or tech gaps and suggest practical, scalable solutions

Administrative & Operational Management (25%)

• Maintain up-to-date bios and public materials for the CEO
• Coordinate acknowledgements, presentations, and other communications in collaboration with Marketing & Communications
• Maintain contact records and support relationship-building efforts on behalf of the executive office
• Ensure the CEO’s time is used effectively — especially during high-visibility events or travel
• Jump in on high-priority tasks and special assignments that require discretion and follow-through

Qualifications

• Minimum of 3–5 years of experience supporting C-level executives, preferably in a nonprofit, association, or public service setting
• At least 2 years of project coordination or operations experience
• Exceptional organizational skills with the ability to manage multiple priorities with precision
• Strong verbal and written communication skills — professional, warm, and clear
• Highly proactive and capable of anticipating needs and solving problems independently
• Discretion, emotional intelligence, and maturity — especially when handling sensitive matters
• Strong proficiency with Google Workspace, Microsoft Office Suite, and virtual meeting platforms
• Bachelor’s degree preferred (or in progress with anticipated completion within 12 months)
• Willingness to work occasional evenings or weekends during key events or deadlines
• Starting salary of $70,000, commensurate with experience and qualifications
• 401(k) retirement plan with employer match
• Generous paid time off (PTO) and paid holidays
• Medical, dental, and vision insurance
• Short- and long-term disability coverage
• Employer-paid life insurance
• Flexible, hybrid work schedule (in-person required 1–2 days per week)

How to Apply

To apply, please submit your resume and a brief statement of interest outlining why you’re excited about this role and the mission of the National Bankers Association. Applications will be reviewed on a rolling basis.

A Note to Applicants

We understand that imposter syndrome or lack of formal credentials can discourage talented candidates from applying. If this role speaks to you but you’re unsure whether you meet every single requirement, we still encourage you to apply.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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