Program Management Specialist

Seattle Children's; Oregon; Hybrid; USD 83,000 - 124,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

403(b) retirement plan

Paid time off

Job summary

Seattle Children’s is seeking a remote program-governance and project-coordination lead to drive governance, implementation, and cross-functional follow-through across Payor Contracting, Reimbursement Analytics, and Provider Enrollment.

You will establish workplans, track milestones, and synthesize complex updates into executive briefs and status reports, while coordinating with Legal, Finance, Revenue Cycle, Analytics, and external partners.

Qualifications

• Bachelor’s Degree in business, health care or related field or equivalent combination of education and experience.
• Five (5) years experience with program support; including three (3) years in program/project coordination in a professional capacity.
• Two (2) years experience working on quality and process improvement projects with cross-functional teams; including data collection, analysis and reporting.
• Proven record of project completion, program planning, execution and status reporting.

Responsibilities

• Build and maintain integrated project plans, decision logs, risk registers, and milestone tracking for contracting, regulatory, and operational initiatives.
• Oversee end-to-end planning for executive payor meetings, including agenda prioritization, briefing materials, commitment tracking, and documentation of key outcomes.
• Distill complex operational, financial, and contractual updates into concise, executive-ready presentations, decision briefs, and status reports.
• Coordinate deliverables among internal teams (Legal, Finance, Revenue Cycle, Analytics), external partners, and executive sponsors to ensure timeline alignment and smooth operational handoffs.
• Leverage Microsoft 365, work-management systems, and approved automation/AI tools to streamline project intake, reporting, and tracking while maintaining strict data confidentiality.

Skills

Program governance

Project coordination

Executive communication

Cross-functional collaboration

Workflow automation

Microsoft 365

Education

Bachelor’s degree in business or health care

Equivalent combination of education and experience

Tools

Microsoft 365

Project management software

Job description

Note: This is a fully remote role in Washington State only.

Serve as the program-governance and project-coordination lead across Payor Contracting, Reimbursement Analytics, and Provider Enrollment. This role independently establishes project structures, workplans, and tracking mechanisms to translate leadership decisions and negotiation priorities into actionable deliverables. (Note: This position drives governance, implementation, and cross-functional follow-through; it does not set legal/negotiation strategy, perform rate modeling, or manage routine executive calendars.)

Key Responsibilities

Program & Portfolio Governance

• Build and maintain integrated project plans, decision logs, risk registers, and milestone tracking for multi-faceted contracting, regulatory, and operational initiatives.

Executive Payor Governance

• Oversee end-to-end planning for executive payor meetings, including agenda prioritization, briefing materials, commitment tracking, and documentation of key outcomes.

Executive Decision Support & Synthesis

• Distill complex operational, financial, and contractual updates into concise, executive-ready presentations, decision briefs, and status reports.

Cross-Functional Alignment

• Coordinate deliverables among internal teams (Legal, Finance, Revenue Cycle, Analytics), external partners, and executive sponsors to ensure timeline alignment and smooth operational handoffs.

Workflow Optimization & Automation

• Leverage Microsoft 365, work-management systems, and approved automation/AI tools to streamline project intake, reporting, and tracking while maintaining strict data confidentiality.

Required Education and Experience

• Bachelor’s Degree in business, health care or related field or equivalent combination of education and experience.
• Five (5) years experience with program support; including three (3) years in program/project coordination in a professional capacity.
• Two (2) years experience working on quality and process improvement projects with cross-functional teams; including data collection, analysis and reporting.
• Proven record of project completion, program planning, execution and status reporting.
• Experience successfully developing relationships across the organization.

Required Credentials

N/A.

Preferred Experience

• Experience working in public health, health care or social services.
• Experience analyzing improvement data and working with internal clients to analyze and develop improvement strategies.
• Knowledge of continuous improvement/Lean methodologies and processes.
• Awareness of current and emerging trends in project management technologies, techniques, issues and approaches.
• Experience project coordinating/facilitating large complex organizational initiatives that cross all departments and roles.
• Proven track record leading project or portfolio governance across multiple concurrent, complex initiatives with senior stakeholders.
• Strong ability to translate ambiguous priorities into structured workplans, milestones, and accountability frameworks.
• Exceptional executive communication skills, with experience synthesizing complex technical, financial, or regulatory data into briefings and decision documents.
• Background in healthcare administration, health plans, payor contracting, reimbursement, revenue cycle, or related fields preferred.
• Proficiency in Microsoft 365 tools, project management software, and workflow automation.

Compensation Range

$82,736.00 - $124,104.00 per year

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Benefits Information

• Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more.
• Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families.

Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.Seattle Children’s is proud to be an Equal Opportunity Workplace and Aff...