Senior Executive Assistant & Project Coordinator

US Tech Solutions; Clayton (NC); On-site; USD 40,000 - 56,000; Full time

Job summary

US Tech Solutions is seeking an administrative professional to support the VP/Director and department leaders. You will manage calendars, handle confidential information, and drive project coordination in a fast-paced environment.

You will create reports, design presentations, coordinate meetings and travel, and help maintain 5S standards for docs and supplies. Experience with MS Office and a pharmaceutical setting is a plus.

Qualifications

• Bachelor's Degree from an accredited university required.
• Experience supporting senior leaders or executives.
• Strong organizational and scheduling skills.
• Proficient in Microsoft Office applications.
• Pharmaceutical environment experience a plus.

Responsibilities

• Lead projects from origination through completion within scope, cost and time.
• Manage calendar and schedules for department leader.
• Prepare reports and department metrics using Excel/PowerPoint/SharePoint.
• Plan meetings and events, virtual and off-site.
• Create and edit presentations for meetings.
• Coordinate travel arrangements and submit related expenses.
• Support Public Affairs and Communications team as needed.
• Maintain 5S documentation and supplies for admin areas.
• Assist with social media campaigns related to Viva Engage and dept outlets.

Skills

Organizational skills

Project coordination

Stakeholder management

Discretion with sensitive information

Communication skills

Multitasking

Education

Bachelor's Degree

Associate’s Degree

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

US Tech Solutions is seeking an administrative professional to support the VP/Director and department leaders. You will manage calendars, handle confidential information, and drive project coordination in a fast-paced environment.

You will create reports, design presentations, coordinate meetings and travel, and help maintain 5S standards for docs and supplies. Experience with MS Office and a pharmaceutical setting is a plus.