Senior Executive Assistant — Oral Product Development

Bristol-Myers Squibb; New Brunswick (NJ); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Health coverage

Wellbeing programs

401(k) plan

Job summary

Bristol Myers Squibb is seeking a highly organized Senior Administrative Associate to provide dedicated executive support to the Executive Director, Head of Oral Product Development, enabling operational excellence across the OPD group. This on-site role in New Brunswick, NJ requires proactive collaboration with leadership and matrixed teams.

You will manage complex calendars, international travel, and prepare materials while handling confidential information with discretion.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred (or equivalent experience) or 7+ years of experience with high school diploma/GED
• 2+ years in executive/administrative support or project coordination within complex teams (development, scientific, commercial, medical, or similar environments)
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint); experience with expense/procurement tools (Concur, Ariba/SAP) and HR/process systems (Workday); familiarity with AI applications (Copilot, ChatGPT, Claude)

Responsibilities

• Provide executive support to the Head of Oral Product Development and enable operational excellence across OPD
• Manage complex calendars, travel arrangements, and prepare correspondence and presentations
• Coordinate meetings, budgets, invoices, and vendor onboarding; track expenses and contracts
• Maintain distribution lists, SharePoint sites, and onboarding/offboarding processes for team members
• Support budget tracking, SOWs/POs, and cross-functional coordination across the DPD group
• Serve as a point of contact for internal/external stakeholders and assist with ad hoc projects

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

MS 365 proficiency

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Concur

Ariba/SAP

Workday

Job description

Bristol Myers Squibb is seeking a highly organized Senior Administrative Associate to provide dedicated executive support to the Executive Director, Head of Oral Product Development, enabling operational excellence across the OPD group. This on-site role in New Brunswick, NJ requires proactive collaboration with leadership and matrixed teams.

You will manage complex calendars, international travel, and prepare materials while handling confidential information with discretion.