Executive Admin Lead for Oral Product Development (OPD)

Biopharma Careers; New Brunswick (NJ); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Health Coverage

Wellbeing Programs

Paid Time Off

Flexible benefits

Job summary

Bristol Myers Squibb is seeking a Senior Administrative Associate for Drug Product Development (OPD) in New Brunswick, NJ. You will provide dedicated executive support to the Executive Director, Head of OPD, manage calendars, travel, and meetings, and coordinate budgets and onboarding in a fast-paced, matrixed environment.

The role requires strong organizational, confidentiality, and collaboration skills, with experience in MS 365 tools and HR/process systems.

Qualifications

• 2+ years in executive/administrative support or project coordination within complex teams.
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint) and procurement tools.
• Experience with HR/process systems (Workday) and vendor management.

Responsibilities

• Manage a complex calendar; schedule and prioritize meetings and travel.
• Arrange and manage domestic and international travel with cost-conscious planning.
• Prepare and edit correspondence, presentations, reports, and pre-reads.
• Support budgeting: track expenses, SOWs, POs, and invoices; collaborate with Finance.
• Coordinate Workday actions, headcount, onboarding and deprovisioning.
• Maintain SharePoint sites, Teams spaces, and distribution lists.
• Support meetings, town halls, and events; organize logistics and venues.
• Serve as a point of contact for internal/external stakeholders and vendors.
• Identify opportunities to streamline processes and create dashboards.

Skills

Executive support

Calendar management

Stakeholder management

Discretion handling confidential info

Matrix environment collaboration

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft 365

Concur

Ariba/SAP

Workday

AI applications (Copilot/ChatGPT)

Job description

Bristol Myers Squibb is seeking a Senior Administrative Associate for Drug Product Development (OPD) in New Brunswick, NJ. You will provide dedicated executive support to the Executive Director, Head of OPD, manage calendars, travel, and meetings, and coordinate budgets and onboarding in a fast-paced, matrixed environment.

The role requires strong organizational, confidentiality, and collaboration skills, with experience in MS 365 tools and HR/process systems.