Hospitality-Driven Office & Operations Coordinator

Democracy Fund; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

Democracy Fund seeks an energetic Receptionist in Washington, DC to support office operations with a hospitality-first mindset. You will handle front-desk duties, event logistics, and contracts support while coordinating budgets and vendor relationships.

The role requires 3+ years in office environments, strong MS Excel skills, and polished communication. A team-focused, proactive approach will help maintain an efficient, collaborative workspace for a mission-driven team.

Qualifications

• 3+ years of proven experience working in an office environment supporting senior staff or project teams.
• Proficiency with MS Excel; Mac experience preferred.
• Excellent written and oral communication skills with strong attention to detail.
• Willingness to learn new software systems and adapt to changing processes.
• Professional maturity, discretion, and ability to collaborate across teams.

Responsibilities

• Welcome all guests and respond with a warm, problem-solving approach to inquiries.
• Develop and manage the annual office budget with the leadership team.
• Oversee day-to-day office operations including opening/closing and meeting prep.
• Coordinate food catering and deliveries, manage the food budget, and report spends.
• Maintain calendars, plan events, and update the operations manual regularly.
• Assist with contracts, grants, and other documents in Fluxx and DocuSign.
• Track expenditures and reconcile invoices for the Operations team.
• Foster collaboration and implement best practices for office management.

Skills

Office administration

Budget management

Vendor coordination

Event logistics

Calendar management

Communication skills

MS Excel

Expensify

Education

High school diploma

Tools

Fluxx

DocuSign

Envoy

Zoom

Expensify

Box

Replicon

Job description

Democracy Fund seeks an energetic Receptionist in Washington, DC to support office operations with a hospitality-first mindset. You will handle front-desk duties, event logistics, and contracts support while coordinating budgets and vendor relationships.

The role requires 3+ years in office environments, strong MS Excel skills, and polished communication. A team-focused, proactive approach will help maintain an efficient, collaborative workspace for a mission-driven team.