Senior Executive Assistant & Operations Partner

Genie Matthews and Associates; Pittsburgh (Allegheny County); In loco; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Genie Matthews and Associates seeks a Senior Administrative Assistant to support Partner-level leadership and manage a fast-paced office. You will handle calendars, travel itineraries, meetings, and critical correspondence, balancing executive support with operational tasks in a results-driven firm.

Ideal candidates are highly organized, proactive, and professional, with strong communication, attention to detail, and comfort working in a growing investment environment.

Competenze

• 6+ years of administrative, executive assistant, or comparable experience.
• Experience supporting senior-level executives or leadership teams.
• Strong organizational skills with multiple priorities and deadlines.
• Excellent written and verbal communication.
• Professional with strong interpersonal skills and relationship-building.

Mansioni

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate travel arrangements and develop detailed itineraries.
• Prepare reports, correspondence, presentations, and other materials.
• Coordinate meetings, logistics, and office supplies; provide reception coverage.
• Manage expense reporting and documentation; backup for recurring expense tasks.
• Assist with CRM administration, internal communications, and special projects.

Conoscenze

Executive support

Calendar management

Communication

Organization

Discretion

Strumenti

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Teams

Zoom

Descrizione del lavoro

Genie Matthews and Associates seeks a Senior Administrative Assistant to support Partner-level leadership and manage a fast-paced office. You will handle calendars, travel itineraries, meetings, and critical correspondence, balancing executive support with operational tasks in a results-driven firm.

Ideal candidates are highly organized, proactive, and professional, with strong communication, attention to detail, and comfort working in a growing investment environment.