Senior Executive Assistant: Operations & External Relations

UVA External Relations; Charlottesville (VA); Hybrid; USD 68,000 - 75,000; Full time

Job summary

UVA External Relations seeks a Special Assistant for Operations to support the Senior AVP and Operations Leadership Team with high‑visibility executive tasks. The role combines executive‑level administration with hands‑on staff coaching, calendar management, and complex stakeholder coordination.

The ideal candidate has 4+ years of experience in executive support, strong discretion, and excellent written communication.

Qualifications

• Bachelor's Degree or combination of education and related experience required.
• 4+ years of relevant experience required.
• Strong written communication skills and ability to prepare executive-ready materials.
• Experience mentoring junior staff and managing senior administrative projects.

Responsibilities

• Manage complex calendars for senior leaders and prepare polished communications.
• Administer in-house temporary administrative support program and develop two Advancement Associates.
• Assist with Operations work plan tracking, deadlines, dependencies, and meetings.
• Support cross-functional projects from kickoff to completion and capture next steps.

Skills

Executive support

Administrative experience

Microsoft Office Suite

Written communication

Discretion

Education

Bachelor's Degree or related experience

Tools

Salesforce CRM

Project management tools

Job description

UVA External Relations seeks a Special Assistant for Operations to support the Senior AVP and Operations Leadership Team with high‑visibility executive tasks. The role combines executive‑level administration with hands‑on staff coaching, calendar management, and complex stakeholder coordination.

The ideal candidate has 4+ years of experience in executive support, strong discretion, and excellent written communication.