Administrative Assistant - Investments

Ameriprise Financial Services; United States; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

In-office collaboration four days a wk

Work from home one day per week

Job summary

Columbia Threadneedle Investments in Boston is hiring for an administrative support role to assist investment teams and manage day-to-day office tasks. You will greet visitors, schedule meetings, prepare presentations, and coordinate travel and expenses within a fast-paced, global team.

The position emphasizes independent prioritization, discretion with sensitive information, and strong MS Office skills. In-office collaboration with some remote flexibility is described.

Qualifications

• Must have 1-3 years of administrative experience, with a high school diploma (or equivalent).
• Proficiency w/ Microsoft suite programs (MSWord, Excel, PowerPoint, Outlook, Teams)
• Capacity to multi-task, quickly change direction, independently prioritize work in order to support multiple people and develop efficiencies
• Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information.
• Experience with arranging/booking complex travel will be helpful.

Responsibilities

• Provides administrative support to investment teams.
• Greets guests/front desk responsibilities.
• Typical duties include scheduling meetings/conferences, preparing presentations, internal and external communications, travel arrangements, expense reports and invoice management, coordinating department programs and conference rooms, office support and special events or conferences.
• Responds to ad hoc requests and manages small projects such as filing, copying, expenses, etc.
• Regular Engagement with team members in locations across the globe.

Skills

Administrative support

Microsoft Office

Multitasking

Communication skills

Travel coordination

Education

High School Diploma

Associate degree preferred

Tools

Ariba Buyer

Axiom

Concur

Job description

About Our Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

We are hiring for this unique opportunity based in our Boston office to work in the heart of an investment team.

You will coordinate all aspects of day-to-day business support needs and be a key member on this fast-paced team. This environment is ideal for a quick learner interested in learning how the investment business works.

Key Responsibilities

• Provides administrative support to investment teams.
• Greets guests/front desk responsibilities.
• Typical duties include scheduling meetings/conferences, preparing presentations, internal and external communications, travel arrangements, expense reports and invoice management, coordinating department programs and conference rooms, office support and special events or conferences.
• Responds to ad hoc requests and manages small projects such as filing, copying, expenses, etc.
• Regular Engagement with team members in locations across the globe.

Required Qualifications

• Must have 1-3 years of administrative experience, with a high school diploma (or equivalent).
• Proficiency w/ Microsoft suite programs (MSWord, Excel, PowerPoint, Outlook, Teams)
• Capacity to multi-task, quickly change direction, independently prioritize work in order to support multiple people and develop efficiencies
• Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information.
• Experience with arranging/booking complex travel will be helpful.
• Experience working in a fast-paced environment and ability to remain calm under pressure.
• Strong interpersonal skills are necessary to interact with multiple teams and individuals at various professional levels and locations.
• Excellent written and verbal communication skills are essential.

Preferred Qualifications

• Bachelor’s degree or Associates degree preferred or equivalent years of experience.
• Experience with administrative programs: Ariba Buyer, Axiom, Concur, etc.
• Financial services industry experience is favorable and/or basic level of understanding of the financial markets would be beneficial.
• Experience working within an operational and compliance environment a plus.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client‑centric, relationship‑based business. Working together, in‑person, is foundational to how we achieve results. By fostering a culture of face‑to‑face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in‑office time or different in‑office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $54,600 – $65,000 per year. We have a pay‑for‑performance compensation philosophy. Your initial total compensation may vary based on job‑related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long‑term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well‑being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non‑Exempt

Job Family Group

Business Support & Operations

Line of Business

AMINV US Asset Management

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance‑based culture where everyone can belong, grow, contribute and realise their potential.

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.