Senior Executive Assistant & Onsite Operations Lead

W. W. Grainger; Santa Ana (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision, and life-ins

PTO 18 days + 6 holidays

401(k) with 6% company contribution

Employee discounts

Tuition reimbursement

Maternity/paternity leave

Job summary

W.W. Grainger, Inc. in Santa Ana, CA seeks a highly organized Executive Administrative Assistant to support senior leaders within the Grainger Frictionless Group.

You will manage complex calendars, coordinate travel, prepare presentations, and protect confidentiality in a fast-paced environment. This full-time onsite role emphasizes office operations, onboarding, events, and cross-functional collaboration. You will partner with leaders to streamline processes, handle budgets and invoices, and

Qualifications

• 5+ years of executive administrative support experience.
• Experience supporting senior leaders or executives in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for senior leaders.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expenses.
• Prepare presentations, reports, agendas, and executive communications.
• Support leadership meetings with materials, action items, and follow-ups.
• Assist with office operations, onboarding, and event planning.

Skills

Executive support

Time management

Organization

MS Office proficiency

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

W.W. Grainger, Inc. in Santa Ana, CA seeks a highly organized Executive Administrative Assistant to support senior leaders within the Grainger Frictionless Group.

You will manage complex calendars, coordinate travel, prepare presentations, and protect confidentiality in a fast-paced environment. This full-time onsite role emphasizes office operations, onboarding, events, and cross-functional collaboration. You will partner with leaders to streamline processes, handle budgets and invoices, and