Senior Executive Assistant I

Grainger; Dyer (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

Grainger is seeking a highly organized Executive Administrative Assistant to support senior leaders within the Grainger Frictionless Group. The role requires expert calendar management, international and domestic travel planning, top‑notch written and verbal communication, and handling highly confidential information with discretion.

You will also manage office operations, coordinate vendors and facilities, assist with onboarding for new hires, plan onsite meetings and employee events, and

Qualifications

• 5+ years of executive administrative support experience for senior leaders.
• Ability to manage multiple priorities in a dynamic environment.
• Strong organizational, time management and problem-solving skills.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication; able to maintain confidentiality.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for senior leaders.
• Coordinate domestic and international travel arrangements and expenses.
• Prepare presentations, reports, agendas, and executive communications.
• Support leadership meetings and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Assist with office operations and cross-functional initiatives as needed.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Teams

Job description

Work Location Type: Santa Ana & Aliso Viejo CA

Req Number

335302

About Grainger

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Workingby serving more than4.6 million customersworldwide with maintenance, repair andoperating(MRO) products and value-added solutions delivered through innovative technology and deep customerexpertise. Known for its commitment to service and purpose-driven culture, the Company reported2025 revenue of$17.9 billion. For more information, visitwww.grainger.com.

Compensation

The anticipated base pay compensation range for this position is $90,000.00-$100,000.00

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger's benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

Grainger Benefits

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Summary

Grainger is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support leaders and teams within the Grainger Frictionless Group (GFG). This role will provide executive-level administrative support while also serving as a key resource for office management and onsite operations. The ideal candidate thrives in a fast-paced, evolving environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Grainger Frictionless Group was established following Grainger's acquisition of frictionless inventory management technology assets from Adroit Worldwide Media (AWM), enhancing Grainger's KeepStock offering and helping customers streamline inventory management while reducing operational costs. As part of this innovative organization, you will play a critical role in supporting team operations and creating an exceptional workplace experience.

This is a full-time onsite position.

Key Responsibilities

Executive Administrative Support

• Manage complex calendars, scheduling, and meeting coordination for senior leaders.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare presentations, reports, meeting agendas, and executive communications.
• Support leadership meetings by organizing materials, capturing action items, and ensuring follow-up activities are completed.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist with special projects and cross-functional initiatives as needed.

Office Management Responsibilities

• Serve as the primary point of contact for day-to-day office operations.
• Coordinate office vendors, facilities requests, maintenance needs, and workplace services.
• Manage office supplies, inventory, and equipment to ensure a well-functioning work environment.
• Support onboarding logistics for new employees, including workspace readiness and office orientation.
• Plan and coordinate onsite meetings, team events, employee engagement activities, and visitor accommodations.
• Maintain an organized, welcoming, and productive office environment that supports collaboration and team effectiveness.

Team & Operational Support

• Partner with leaders across the organization to coordinate activities and improve administrative processes.
• Assist with budget tracking, purchase orders, invoices, and expense management.
• Build strong working relationships with internal stakeholders and external partners.
• Identify opportunities to enhance efficiency and improve team operations.

Qualifications

Required Qualifications

• 5+ years of executive administrative support experience supporting senior leaders or executives.
• Experience managing multiple priorities in a dynamic, fast-paced environment.
• Strong organizational, time management, and problem-solving skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise good judgment.

Preferred Qualifications

• Previous office management or workplace operations experience.
• Experience supporting technology, engineering, or rapidly growing business teams.
• Strong project coordination and event planning experience.
• Bachelor's degree or equivalent combination of education and experience.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.