Senior Executive Assistant, Office of the CEO

Capital-Group-1; Los Angeles (CA); On-site; USD 112,000 - 179,000; Full time

Benefits offered by this job

Health benefits

Flexible work options

Charitable matching gifts

Professional development

Retirement plan contribution

Job summary

Capital Group is seeking a Senior Executive Assistant, Office of the CEO to support the CEO and Executive Office with top-level calendar management, travel coordination, meeting preparation, and critical project oversight. You will partner across stakeholders, maintain discretion, and drive efficient operations in a fast-paced environment.

You will draft documents, coordinate events, and contribute to strategic planning while upholding Capital Group's standards of integrity and professional

Qualifications

• Experience supporting C-suite executives and senior leaders.
• Strong calendar management and travel coordination skills.
• Excellent written and verbal communication across stakeholders.

Responsibilities

• You create and prepare documents for meetings, make travel arrangements, lead ad hoc projects, and plan large-scale events.
• You operate as a trusted extension of the CEO/Executive Office, exercising sound judgment and discretion.
• You manage conflicting priorities with calm, professional demeanor and high responsiveness.

Skills

Calendar management

Executive support

Travel coordination

Document prep

Stakeholder comms

Emotional intelligence

Discretion & integrity

Microsoft Outlook

Salesforce

Project management

Tools

Salesforce

Microsoft Office

Job description

“I can be myself at work.”You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness—and we’re committed to fostering a strong sense of belonging in a respectful workplace.We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.“I can influence my income.”You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You’ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.“I can lead a full life.”You bring unique goals and interests to your job and your life. Whether you’re raising a family, you’re passionate about where you volunteer, or you want to explore different career paths, we’ll give you the resources that can set you up for success.Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work optionsReceive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you loveAccess on-demand professional development resources that allow you to hone existing skills and learn new ones“I can succeed as a Senior Executive Assistant, Office of the CEO at Capital Group.”As a Senior Executive Assistant, Office of the CEO, you will report into the Executive Office, providing direct support to the CEO. You have experience operating as an extension of senior leadership, understanding work styles, expectations, and preferences. Your expert-level anticipation has helped you consistently address your manager’s needs before they are aware of them. Your judgment and initiative are rooted in highly visible professional experiences that you’ve learned from. You have a high level of discretion, professionalism, and self-reflection.You’ve built a career assisting others and know the level of attention this role demands. You always think two steps ahead and have mastered the ability to stay on top of rapidly changing priorities and deliverables. You are a master at creating backup plans and alternative options when unforeseen circumstances arise. You’re highly resourceful, composed, and empathetic, adept at building and nurturing professional relationships. You create and prepare documents for meetings, make travel arrangements, lead ad hoc projects, and plan large-scale events.“I am the person Capital Group is looking for.”You’ve directly supported top-level executives (C-Suite) and are well-versed in the demands and nuances of managing an executive’s calendar, including complex travel arrangements. In partnership with the Executive Office, you make recommendations on which meetings to prioritize and how best to align travel to support the executive’s most important objectives. You develop alternative plans and execute them as needed, when appropriate.You have experience creating agendas, detailed documents and excel files in advance of executive meetings.You possess exceptional communication skills, both verbal and written, and can communicate effectively across stakeholders at all levels, and from all backgrounds (internally and externally).You build appropriate relationships with assistants who support C-Suite leadership at client firms, government agencies, and other industry organizations with whom the CEO interacts.You are confident and credible, readily building trust within the executive office team and with stakeholders, both internally and externally. You possess a high-level of emotional intelligence and can navigate sensitive situations within the Executive Office and across Capital Group with ease.You possess impeccable judgement and maintain a high-level of integrity and discretion. You are patient and flexible, and able to adapt your style according to the needs of your manager and key stakeholders. You decide how best to respond to key partners and clients based on the nuances of particular situations.You are proactive and solutions-oriented, and your sense of urgency is consistent and dependable. You are calm under pressure, staying composed and professional in high-stress/high-volume situations.You are innovative and look for opportunities to optimize processes to drive greater efficiency and smooth operations.You are adept at managing complex projects and initiatives, possess an analytical mindset and can comfortably navigate ambiguous situations.You can manage multiple tasks with a range of priorities effectively in a fast paced, ever-changing environment. You possess strong organizational skills. You take a collaborative, considerate, and thoughtful approach to everything you do.You are able to synthesize large volumes of information into clear, concise insights that help the CEO and Executive Office make informed decisions.You are tech savvy – an Outlook and Microsoft suite expert – and regularly fine-tune your craft and are especially focused on continuous improvement. You also know Salesforce.You may have mentored, coached, or directly managed other assistants throughout your career.You have helped manage corporate events (i.e. lunches, dinners) for C-Suite guests, advising on venue choices and timing of meals/events to ensure a smooth, positive experience for all.As a representative of the CEO and the firm, you showcase strong executive presence and professionalism (demonstrated by acute attention to detail, accessibility, high EQ, etc.) both in written communication and when greeting or interacting with clients (i.e. in Capital Group offices or at corporate events).You operate as a trusted extension of the CEO/Executive Office, exercising sound judgment to prioritize competing demands, and anticipate needs.“I can apply in less than 4 minutes.”You’ve reviewed this job posting and you’re ready to start the candidate journey with us. Apply now to move to the next step in our recruiting process. If this role isn’t what you’re looking for, check out our other opportunities and join our talent community.“I can learn more about Capital Group.”At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That’s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people’s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.Southern California Base Salary Range: $111,920-$179,072 In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital’s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.You can learn more about our compensation and benefits here.* Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.