Senior Executive Assistant (Non Exempt)

American Express; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading company in the financial services sector is seeking an Executive/Administrative Assistant. This role involves providing vital administrative support to senior legal executives. The successful candidate will leverage their extensive experience and strong organizational skills to foster a productive work environment, managing calendars, travel logistics, and various administrative tasks efficiently.

Benefits

Competitive base salaries

Bonus incentives

Flexible working model

Comprehensive medical benefits

Career development opportunities

20+ weeks paid parental leave

Wellness programs

Qualifications

• 5+ years of previous experience as an Executive or Administrative Assistant.
• Strong organizational, administrative, and interpersonal skills.
• Proficient in MS Office applications.

Responsibilities

• Organizing and maintaining complex calendars across multiple time zones.
• Booking and coordinating travel arrangements including air and hotel bookings.
• Preparing and processing expense reports according to company policy.

Skills

Organizational skills

Interpersonal skills

Communication skills

Attention to detail

Self-motivated

Resourcefulness

Education

Bachelor’s degree

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

Executive / Administrative Assistant

General Counsel’s Organization:

As a member of the General Counsel’s Organization (GCO), this Executive Assistant will provide administrative support to the Executive Vice President & Managing Counsel and one other Vice President on the Global Litigation & Investigations team. The successful candidate will provide organizational support, ensure that the team’s logistical needs are met and help to promote a positive atmosphere and work culture. A successful candidate is seasoned, experienced in handling a wide range of administrative tasks and able to work independently and confidently. Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Role & Responsibilities:

• Regularly interface with legal and business executives, associates and other contacts at all levels of the organization
• Organizing and maintaining complex calendars using a high level of tact, influence and integrity, including scheduling across multiple time zones
• Calendar management, including scheduling meetings with various colleagues internally and externally
• Coordinating logistics for meetings, including scheduling conference rooms and technology support as required
• Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
• Updating organization charts and team rosters
• Supporting team administration including updating distribution lists, setting up group-wide team meetings, coordinating team real estate
• Booking and coordinating travel arrangements including air and hotel bookings
• Creating and updating matters via the GCO Billing/Matter Tracking System
• Support various ad-hoc projects as needed, including through use of MS Word, Excel and PowerPoint
• Processing of requisitions and other invoices, ordering supplies and handling ticket requests

Minimum qualifications:

• 5+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies
• Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills
• Strong attention to detail with emphasis on accuracy, quality, timeliness and follow-through
• Proficient in MS Word, PowerPoint, Excel and Outlook and comfortable adapting to new technology
• Self-motivated, proactive team player with strong initiative
• Enthusiasm to work collaboratively and proactively with the broader GCO team and build relationships across American Express
• Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little supervision
• Excellent verbal and written communication skills
• Must have strong integrity, reliability, and proven ability to handle confidential / critical information with discretion

Preferred qualifications:

• Experience with American Express systems and processes such as Concur, Reserve, TechCare, Ariba, etc.
• Bachelor’s degree is a plus
• Experience providing support to legal function is a plus

Salary Range: $38.45 to $57.70 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.