Legal Administrative Specialist

Thompson Coburn LLP; New York (NY); On-site; USD 86,000 - 120,000; Full time

Job summary

A leading law firm is looking for a full-time Legal Administrative Specialist in New York to support attorneys with high-level legal tasks. The ideal candidate will have extensive legal administrative experience, excellent communication skills, and proficiency in managing complex workflows. This role provides a dynamic and supportive environment for professional growth.

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance & ADD policies

Short & Long Term Disability Insurance

Paid Parental Leave

401(k) Profit Sharing plans

Parking/Transportation Stipend

Employee Assistance Program (EAP)

Tuition Reimbursement

Qualifications

• Minimum of 10 years of legal administrative experience required.
• High school diploma or equivalent; Associate degree or Paralegal Certificate preferred.

Responsibilities

• Manage complex attorney calendars and administrative workflows.
• Produce and finalize legal documents with high accuracy.
• Communicate across departments to ensure tasks are executed timely.

Skills

Drafting legal documents

Editing and proofreading

Interpersonal communication

Discretion and judgment

Technology tools proficiency

Education

High school diploma or equivalent

Associate degree or Paralegal Certificate

Job description

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Administrative Specialist to join our team in New York. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

We are seeking a highly professional and experienced Legal Administrative Specialist to provide high-level support to two attorneys in leadership roles with expanding client portfolios and active business development efforts. Under the supervision of the Senior Manager of Legal Support Services, the Legal Administrative Specialist performs a wide range of executive level litigation and administrative tasks. This role requires exceptional task execution skills, a command of complex calendar and workflow management, and the ability to operate with precision in a fast-paced, client-focused environment.

Key Responsibilities

• Maintains full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Directly manages complex and evolving attorney calendars, ensuring schedule integrity, conflict resolution, and timely attendance at all meetings and calls.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produces, formats, and finalizes legal documents with a high degree of accuracy and professionalism.
• Utilizes advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.
  

Knowledge, Skills, and Abilities

• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.
  

Education and Experience Qualifications

• High school diploma or equivalent required; Associate degree or Paralegal Certificate preferred.
• Minimum of 10 years of legal administrative experience required. Those with less experience are still encouraged to apply and could be considered for a Legal
• Administrative Assistant role.
• Experience in a leadership or administrative capacity is strongly preferred.

Compensation

For applicants that meet the experience requirements for the role and are physically based in New York City, New York, the expected salary range is $86,000 - $120,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Vacation Time
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care
  

Equal Opportunity Employer M/F/D/V