Senior Executive Assistant, Legal & Client Operations

Wilson Sonsini Goodrich & Rosati, Professional Corporation; Palo Alto (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Wilson Sonsini is seeking an experienced Executive Assistant to join our Palo Alto Headquarters. The Executive Assistant operates with a high level of autonomy, providing advanced administrative and practice support to attorneys, clients, and internal legal teams.

The role handles complex client and matter coordination, assists with business development, tracks time-sensitive projects, and enhances communication with high-profile clients and stakeholders.

Responsibilities

• Client and Matter Management: Facilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing standard and complex engagement, waiver, and disclosure letters
• Email and Calendar Management; Meeting Coordination: Manage a high volume of emails and calendar appointments and scheduling internal and client meetings
• Travel Coordination: Coordinate detailed travel arrangements in collaboration with the travel team
• Document Management and Production: Utilize applications supported by the team and firm (e.g., Litera Transact, Contract Express, FTP)
• Timekeeping, Billing and Expense Management: Serve as a central point of coordination among attorneys and finance teams to ensure alignment and billing readiness
• Business Development and Marketing Support: Collaborate with attorneys on pitch materials, RFPs, and client-facing presentations
• Knowledge Management and Practice Support: Oversee KM deal tracking submissions and data accuracy
• Administrative, Operational, and Compliance Support: Liaise with internal departments for a range of administrative tasks to support operations

Job description

Wilson Sonsini is seeking an experienced Executive Assistant to join our Palo Alto Headquarters. The Executive Assistant operates with a high level of autonomy, providing advanced administrative and practice support to attorneys, clients, and internal legal teams.

The role handles complex client and matter coordination, assists with business development, tracks time-sensitive projects, and enhances communication with high-profile clients and stakeholders.