Senior Executive Assistant I

Liberty Mutual; Boston (MA); Hybrid; USD 67,000 - 126,000; Full time

Job summary

Liberty Mutual is seeking a Senior Executive Assistant I to provide high-level administrative support to the Global Cybersecurity senior leadership team. This hybrid role emphasizes confidentiality, proactive calendar management, travel planning and document preparation to keep executives focused and productive.

The position offers collaboration across functions, quick access to resources, and the balance of remote work with onsite days when needed, within a multi-location environment.

Qualifications

• Associate degree (or equivalent) with 4–6 years of relevant administrative experience.
• Experience supporting executives or management.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars and prioritize meetings.
• Prepare meeting materials and agendas.
• Coordinate travel arrangements and expenses.
• Assist with team meetings and event planning.
• Maintain documents on MS Teams and SharePoint.
• Liaise with internal stakeholders and provide proactive support.

Skills

Calendar management

Microsoft Office

Communication

Discretion

Organization

Education

Associate's degree or equivalent

Tools

PowerPoint

Excel

Word

Teams

SharePoint

Adobe Acrobat

Job description

Senior Executive Assistant I

Job Locations: US-NH-Portsmouth | US-OH-Columbus | US-MA-Boston

ID: 2026-76451

Position Type: Full-Time

Job Grade: 13

Department: 0055-12535 GCS - Executive Admin

Market: Corporate Center

Minimum Salary: USD $67,000.00/Yr.

Maximum Salary: USD $126,000.00/Yr.

Typical Starting Salary: $77,300 to $102,500

Recruiter: Mary Gerong

Internal Application Deadline: July 17, 2026

Referral Bonus Eligible?: Yes

Job Summary

At Liberty, you’ll thrive in a hybrid setting that fosters in‑person collaboration, innovation and growth. This approach optimizes both remote and in‑person interactions, enabling you to connect and ideate with your team and deepen valuable relationships across the company, while still enjoying the flexibility of remote work for focused tasks and projects.

This position provides shared administrative support for members of the Global Cybersecurity senior leadership team while exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, assists with travel plans, and helps to keep leaders focused and on schedule.

This is a multi‑principal role requiring proactive engagement: anticipating needs, rapidly resolving competing priorities, exercising discretion, and operating effectively in the fluid, fast‑changing environment of cybersecurity. The essence of the role is to enable the leaders supported to be more productive with their time and to work as efficiently and effectively as possible.

Please Note: This role is open to candidates at both the Grade 12 and Grade 13 levels. The final internal level/grade and compensation for this role will be determined based on the selected candidate’s geographic location, overall experience, and skill set.

This is a hybrid position. Candidates who live within 50 miles of Boston, MA; Portsmouth, NH; or Columbus, OH offices are required to work onsite two days per week. Additional in‑office attendance may be required based on team priorities.

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
• Manages executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule.
• Triages and responds to various forms of communications based on executive needs and preferences. Coordinates responses to requests for information, surveys, etc.
• Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related expenses.
• Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on‑sites/off‑sites, team gatherings, etc.) whether virtual or in‑person. Assists with event planning.
• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company’s records retention schedule.
• Learns and keeps informed of new tools and technologies to further executive productivity.
• Identifies and communicates useful functionality and assists with troubleshooting.
• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Competencies typically acquired through an associate’s degree (or equivalent) and 4 to 6 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

Employees may apply for a new role after completing 12 months of employment in their current position.

Employees should review all role requirements and apply only for positions for which they are eligible. Hiring processes may vary by country, including differences in procedures, requirements, and timelines. For country‑specific details, please consult your local recruiting / HR team.