Senior Executive Assistant - Head of Compliance (Hybrid)

Citi; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support the Head of Compliance. This hybrid role involves managing complex calendars, coordinating meetings, and handling travel arrangements, ensuring smooth operations within the department. The ideal candidate will be detail-oriented, self-motivated, and proficient in Microsoft Office, with strong communication skills. Join this dynamic team to contribute to compliance efforts and support senior management in a fast-paced environment, where your organizational skills will make a significant impact.

Qualifications

• Experience in office administration within large financial services or similar organizations.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Support a C16 level manager and entire department with administrative tasks.
• Manage daily calendars and coordinate meetings and travel arrangements.

Skills

Office Administration

Microsoft Office

Written Communication

Verbal Communication

Detail-oriented

Self-motivated

Education

Bachelor's Degree or Equivalent Experience

Job description

Senior Executive Assistant - Head of Compliance (Hybrid)

Join to apply for the Senior Executive Assistant - Head of Compliance (Hybrid) role at Citi.

The Senior Executive Assistant provides support to an individual or group by handling correspondence, managing calendars, arranging conferences, making travel arrangements, and performing other administrative tasks.

Responsibilities:

1. Support a C16 level manager and support an entire department.
2. Manage daily calendars of senior management.
3. Coordinate appointments, meetings, receptions, and conference calls.
4. Prepare and review meeting materials and correspondence.
5. Assist with creating/modifying presentations, spreadsheets, and documents.
6. Coordinate travel arrangements and prepare schedules/agendas.
7. Prepare, reconcile, and track expense reports.
8. Order supplies and process invoices.
9. Follow-up on Virtual Requests.
10. Assist in ad-hoc reports and special projects.
11. Train and guide other administrative staff as needed.
12. Assess risks in business decisions, ensuring compliance with laws and regulations, safeguarding Citi's reputation, and escalating control issues transparently.

Qualifications:

• Experience in office administration within large financial services or similar organizations.
• Proficiency in Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to quickly learn new systems.
• Self-motivated and detail-oriented.

Education:

• Bachelor's degree or equivalent experience.