Senior Administrative Assistant

New York Life; New York (NY); Hybrid; USD 52,000 - 90,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the Corporate Development and Strategy team. This hybrid role involves managing calendars, organizing events, and providing administrative support to senior leaders. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. Join a company that values diversity and offers a comprehensive benefits package, including leave programs and student loan assistance, while you thrive in a dynamic and supportive work environment.

Benefits

Comprehensive Benefits Package

Leave Programs

Adoption Assistance

Student Loan Repayment Programs

Qualifications

• 8+ years of experience supporting senior executives in a corporate environment.
• Excellent organizational skills and attention to detail are essential.

Responsibilities

• Coordinate calendars and manage travel arrangements for senior leaders.
• Prepare presentations and memos for various audiences, including senior leaders.

Skills

Organizational Skills

Interpersonal Skills

Written Communication

Verbal Communication

Microsoft Office Suite

Confidentiality

Multi-tasking

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

This position is hybrid - Tuesday - Thursday in the New York Office and Monday and Friday work from home.

The Executive Assistant will provide support for the Corporate Development and Strategy team. This individual will be responsible for working both strategically and tactically on highest team priorities and provide administrative support for the CD&S leadership team. This individual will stretch into organizing and tracking team objectives and goals while providing support for team's day-to-day operating priorities. In addition, this individual will have significant responsibility in managing multiple priorities, inclusive of department-wide event planning. This role requires close partnership with senior leaders, their assistants, and employees at all levels of the organization.

Responsibilities

• Team Planning : Support team event planning and create team operating agenda, inclusive of weekly, monthly, quarterly rhythm.
• Administrative Planning & Execution : Coordinate across multiple teams' calendars for seamless execution of team activities.

Assist CD&S leaders with critical activities and ensure timely prioritization and execution.Effectively maintain and manage leaderships' business calendars.

• Handle all aspects of administrative support for leadership and their teams in a timely and professional manner
• Coordinate and schedule meetings, handle travel reservations, and organize conference / video calls, often involving multiple locations.
• Coordinate logistics for all meetings including IT, room set up, and catering as needed
• Utilize Microsoft Office Suite to assist with presentations and reporting
• Project manage smaller team initiatives, if needed
• Meeting Preparation and Presentations : Lead development of logistics, agendas, and materials for business and team meetings (e.g., leadership team meetings, team meetings), ensuring alignment, clarity, and accuracy of materials.

Prepare presentations and memos for various audiences, including senior leaders.

• Assist with written communications
• Travel & Expense - prepare / reconcile travel expenses

Review and process invoices and expense reports in a timely and accurate manner.

• Communications : Develop internal communications, on behalf of CD&S leaders, to ensure timely and relevant information-sharing. Draft talking points for key leader presentations, ensuring appropriate and cohesive messaging.
• Flexibility : Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).
• Relationship Management : Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed

Requirements of the role include :

• Excellent organizational skills and attention to detail. Strong follow up skills
• Strong interpersonal skills with a high level of professionalism
• Excellent written and verbal communication skills
• Ability to prioritize and multi-task
• Possesses a sense of urgency
• Ability to maintain confidentiality, good judgment and diplomacy
• Proficient in Microsoft Officeincluding Word,PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint. Foundational Excel experience and skills to create charts, diagrams and tables of data
• Bachelor's degree preferred
• Minimum of 8 years of experience supporting senior level executives in a corporate environment

LI-VL1

LI-HYBRID

Pay Transparency

Salary Range : $52,500-$90,000

Discretionary bonus eligible : Yes

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Diversity Promise

We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by theFoundation.We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Job Requisition ID : 91543

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