Senior Executive Assistant, Government Office & Projects

Effingham County Chamber of Commerce; Springfield (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Effingham County Chamber of Commerce seeks an administrative professional to support the County Manager’s Office. The role involves handling travel requests, preparing presentations, and maintaining secure records and communications for executive operations.

Candidate will assist with strategic projects, coordinate with departments and external partners, and provide backup support for the Executive Assistant, ensuring timely task completion and orderly file management.

Qualifications

• Bachelor’s degree and at least three years of administrative experience in government or executive support.
• Must possess and maintain a valid Georgia driver’s license.
• Proficiency with Microsoft Office Suite and electronic records management systems.

Responsibilities

• Assists the Senior Executive Assistant in managing the daily administrative and operational functions of the County Manager’s Office.
• Processes, reviews, and tracks travel request packets for approval in accordance with County policy; verifies supporting documentation and ensures compliance with travel regulations.
• Uploads and maintains Transportation Advisory Board (TAB) meeting minutes and records in accordance with County records retention and public access requirements.
• Assists in preparing presentations, reports, and briefing materials for Board of Commissioners (BOC) Retreats, workshops, and other official meetings.
• Provides administrative support for strategic projects, correspondence, and public communications directed by the County Manager’s Office.
• Coordinates with departments and external stakeholders to compile data, monitor project progress, and ensure timely completion of assigned tasks.
• Serves as backup to the County Manager’s Executive Assistant during absences, ensuring continuity of executive support, communications, scheduling, and document management.
• Maintains organized and secure filing systems for confidential and public records in accordance with County policy and applicable laws.
• Manages scheduling, travel logistics, and purchasing documentation for the County Manager’s Office as directed.
• Assists in the preparation and reconciliation of purchase card statements and ensures accurate recordkeeping.
• Operates standard office equipment and software to prepare correspondence, reports, spreadsheets, and presentations.
• Provides general administrative and clerical support, including meeting coordination, minutes, and communication tracking.
• Performs other related duties as assigned or required to maintain effective office operations.

Skills

Administrative coordination

Strong organizational skills

Attention to detail

Education

Bachelor’s degree in Business Administration or Public Administration

Tools

Microsoft Office Suite

Electronic Records Management Systems

Job description

Effingham County Chamber of Commerce seeks an administrative professional to support the County Manager’s Office. The role involves handling travel requests, preparing presentations, and maintaining secure records and communications for executive operations.

Candidate will assist with strategic projects, coordinate with departments and external partners, and provide backup support for the Executive Assistant, ensuring timely task completion and orderly file management.