Senior Executive Assistant (Engineering)

SNAP, Inc.; Santa Monica (CA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Parental leave

Comprehensive medical/dental/vision

401(k) with company match

Wellbeing programs

Job summary

SNAP, Inc. is seeking a Senior Executive Assistant to the SVP of Engineering. You will be a trusted partner responsible for ensuring the executive office operates with excellence, precision, and discretion.

The role involves anticipating needs, removing friction, and enabling leadership to focus on the company’s highest priorities. You will orchestrate complex travel, meetings, and board engagements, handling confidential information with maturity and professionalism while collaborating with the

Qualifications

• Demonstrated experience supporting C-level or senior executives in a fast-paced setting.
• Expertise in managing highly complex calendars and international travel.
• Excellent written and verbal communication with executive presence.

Responsibilities

• Proactively managing an exceptionally complex calendar and priorities.
• Lead end-to-end logistics for meetings, travel, and engagements with a seamless experience.
• Prepare the executive for meetings, travel, and engagements with detailed planning.
• Act as a trusted point of contact with professionalism and absolute discretion.

Skills

Calendar management

Travel planning

Executive communication

Discretion

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Slack

Job description

• As the Senior Executive Assistant to the SVP, Engineering, you will be a highly trusted partner responsible for ensuring the executive office operates with excellence, precision, and discretion. You will anticipate needs, remove friction, and create the conditions that enable the leader to focus on the company’s highest priorities
• This role is ideal for an experienced Executive Assistant who takes pride in delivering exceptional executive support, thrives in dynamic environments, and finds satisfaction in creating calm amid complexity through thoughtful, behind-the-scenes execution. The ideal candidate derives satisfaction from making the impossible look effortless, whether orchestrating a flawless international trip, adapting seamlessly to constant schedule changes, or anticipating needs before they are expressed
• Success in this role requires outstanding judgment, adaptability, impeccable attention to detail, and an unwavering commitment to excellence. No two days are the same, and the best candidate will embrace the pace, complexity, and privilege of supporting one of the company’s senior-most leaders with professionalism, discretion, and grace
• Serve as a key partner to the SVP, Engineering, proactively managing an exceptionally complex calendar, aligning competing priorities, and ensuring the executive’s time is protected and optimized
• Anticipate needs before they arise by preparing the executive for meetings, travel, and engagements while ensuring every detail has been thoughtfully planned and executed
• Lead all aspects of complex domestic and international travel, executive meetings, board engagements, customer events, offsites, and other high-profile engagements, delivering a seamless, white-glove experience from planning through execution
• Own the end-to-end logistics for meetings and engagements led by the SVP, coordinating agendas, attendees, venues, technology, materials, run-of-show, and follow-up to ensure each experience is seamless, well-orchestrated, and aligned to the leaders objectives
• Manage fast moving priorities with composure and sound judgment, adapting quickly as plans evolve while maintaining exceptional attention to detail and a consistently polished experience for the executive and those around them
• Exercise exceptional judgment in balancing competing requests, protecting executive time, and determining where your support creates the greatest impact
• Act as a trusted point of contact for executive leadership, board members, partners, and other key stakeholders, exercising professionalism, diplomacy, and absolute discretion in every interaction
• Handle highly confidential information with integrity, maturity, and impeccable judgment
• Partner with the Executive Assistant community, including the EAs in Engineering, to share best practices, contribute to operational excellence, and foster a collaborative, high-performing culture
• Continuously identify opportunities to simplify processes, improve workflows, and increase the effectiveness of the executive office

Benefits

• Up to 28 weeks of parental leave and return-to-work program
• Adoption, surrogacy, infertility, and fertility preservation benefits
• Backup child care coverage, center-based care support, & caregiver assistance
• Dependent Daycare Flexible Spending Account
• Services to support your path to parenthood & beyond - fertility support & family planning via Carrot, SNOO, Hinge Health
• Lactation rooms (based on office location) and breastmilk shipping coverage
• For Snap, employees taking care of loved ones with complex, chronic, or ongoing care needs (i.e. parent with Dementia, spouse with Cancer, child with Autism), your family can save time, money, & stress with Wellthy
• Short-term disability, long-term disability, basic life insurance, and AD&D insurance
• Comprehensive medical coverage, including PPO, HDHP with HSA, and HMO options
• Dental coverage, including orthodontia benefits
• Vision coverage, including frame and contact allowance and LASIK benefits
• Free membership to One Medical for primary and urgent healthcare services
• Business Travel Insurance
• Gym perks and discounts
• Team fitness classes and races
• Sports leagues
• Cooking and nutritional workshops
• Well-being reimbursement
• Unlimited access to virtual physical therapy with Anthem
• 15 sessions per year of mental health for you + dependents through Lyra
• Generous time off and leave programs. In the US, this includes the following:
• Up to 3 weeks (120 hours) of vacation time and 1 floating holiday for non-exempt team members
• 15 sick and safe days per year
• 12 paid holidays per year
• Social gatherings, team outings, and volunteering programs
• Meditation and yoga classes
• Speaker series, classes, and subscriptions to educational programs
• Snap Inc. provides a 401(k) plan that allows you to save on a pre-tax, Roth, and after-tax basis for your retirement (yes, we even have the Mega backdoor option!) Snap will also match 100% up to 3% of your contribution and then 50% on your 4th and 5th%
• Flexible Spending Accounts for healthcare, daycare and commuter
• Health Savings Account with employer contributions
• Rocket Lawyer memberships
• Financial education programs
• Snap exclusive discounts and perks
• Compensation packages that let you share in Snap’s long-term success!

Demonstrated ability to remain calm, resourceful, and adaptable in fast-moving environments where priorities can rapidly shiftExceptional situational awareness and executive intuition, anticipating both expressed and unspoken needs while exercising sound judgment about when to step forward, when to work quietly behind the scenes, and how to create an environment where the executive can perform at their bestSound judgment and unwavering discretion when handling highly confidential information and sensitive situationsExceptional ability to anticipate needs, think several steps ahead, and proactively solve problems before they ariseStrong relationship-building skills with the ability to establish trust and credibility across all levels of the organizationHighly proficient in Google Workspace, Slack, and other tools, including AI-powered productivity toolsOutstanding organizational skills with the ability to manage multiple competing priorities while maintaining accuracy, precision, and exceptional attention to detailStrong follow-through, accountability, and ownership, with a commitment to consistently delivering work of the highest qualityExcellent written and verbal communication skills with polished executive presenceA hospitality and service mindset, taking pride in creating exceptional experiences for executives, internal partners, customers, and guestsDemonstrated resilience, flexibility, and professionalism under pressure, maintaining composure and a solutions-oriented approach regardless of changing circumstancesProven ability to support executives in environments where priorities change rapidly and flawless execution is expected10+ years of experience supporting C-level or senior executives in a fast-paced, global organizationBachelor’s degree or equivalent professional experienceDemonstrated experience managing highly complex calendars, international travel, executive communications, and confidential informationExperience supporting a Chief Executive Officer, Chief Technology Officer, or other C-level executive in technology, media, finance, or another fast-paced global organizationExperience coordinating executive-level meetings, board interactions, customer engagements, and international travelExperience mentoring or supporting other Executive Assistants and contributing to operational excellence within an Executive Assistant organization