Senior Executive Assistant — Defense Tech (Hybrid)

NODA AI; Austin (TX); Hybrid; USD 90,000 - 130,000; Full time

Job summary

NODA AI in Austin, TX is seeking an Executive Assistant to partner with our leadership team. You will manage calendars, coordinate complex travel, handle confidential information, and support critical initiatives across the organization.

This hybrid role requires proactive judgment, discretion, and strong communication across all levels. Travel may be required, and you will collaborate with internal teams and external partners to keep priorities on track.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar executive support role.
• U.S. Person status under ITAR and EAR compliance.
• Experience managing complex calendars, travel, meetings, and priorities with minimal direction.
• Experience preparing executive-level presentations and business documents.
• Proficiency with MS Office, Google Workspace, Slack, MS Teams, and video conferencing.
• Willingness to travel occasionally for meetings, events, and site visits.

Responsibilities

• Manage complex executive calendars and prioritize competing requests.
• Coordinate meetings with agendas, materials, and follow-up actions.
• Plan domestic and international travel with itineraries and contingencies.
• Prepare and edit executive correspondence, reports, and presentations.
• Act as liaison between executives, staff, customers, and external partners.
• Support Board and leadership meetings, investor updates, and events.
• Track action items and ensure progress across stakeholders.
• Maintain confidentiality and exercise sound judgment in sensitive situations.
• Provide on-site support for major events and occasional travel as needed.
• Oversee office operations, vendor coordination, and office resources.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Adaptability

AI productivity tools

Tools

Microsoft Office

Google Workspace

Slack

Microsoft Teams

Video conferencing

Job description

NODA AI in Austin, TX is seeking an Executive Assistant to partner with our leadership team. You will manage calendars, coordinate complex travel, handle confidential information, and support critical initiatives across the organization.

This hybrid role requires proactive judgment, discretion, and strong communication across all levels. Travel may be required, and you will collaborate with internal teams and external partners to keep priorities on track.